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PI/CO-PI Deadlines

COERA and OSP Deadlines



 

1-12 Months

3 weeks

(15 business days)

7 Business Days

4 Business Days

2-0 Business Days

Action Required

Notify COERA of any potential grant interest and/or particular RFP as soon as you find it.

For a complete COERA review please submit a request using the Proposal Submission Form at least 3 weeks in advance of the proposal deadline.

Final versions of the budget and all proposal materials (RFP-specific) are due to COERA 7 full business days prior to the day of the proposal deadline.

COERA must submit proposals to OSP at least 4 business days in advance of the proposal deadline. The 4 days include the proposal deadline day.

Proposals will receive authorizations from OSP and be submitted to the sponsor.

Clarifying

Notes

Large center grants or institutional training grants must be submitted at a minimum of one month before proposal deadline.

If your proposal contains subawards, complex/unique requirements, or special permissions requests (such as IDC complications or cost share), you must submit Proposal Submission Form by this deadline. 

Dependent on time constraints, proposals submitted at this time may not receive a complete review but only a limited review involving full review of budgetary compliance and confirmation of documents required for submission.

COERA will serve as liaison between OSP and PI. PI must be accessible (via email or phone) to COERA in case problems or questions arise during this time frame.


Approvals

PI approvals and conflict of interest (COI) compliance for large center grants must be done within one month of deadline.

PIs/co-PIs must notify their Department Chair of intent to submit and receive approval for Course Buyout, Cost Share, or Space Usage intentions.


Any proposal submitted to COERA within this time-frame will require approval by the COE Associate Dean for Research.





Example Submission Calendar

Example: The RFP specifies a deadline of the 23rd of the month. The calendar below demonstrates resulting deadlines for PIs:


Month

S

M

Tu.

W

Th.

F

Sa.

Week 1

1

2

Proposal Submission Form submitted to COERA by 5pm (CST)

3


4

5


6


7

Week 2

8

9


10

11


12

Final Materials Submitted to COERA by 5pm (CST)

13


14

Week 3

15

16


17

Submission of proposal by COERA to OSP by 5pm (CST)

18

OSP Review

Deadline

19

20

Authorization for Proposal Submission given by OSP

21

Week 4

22

23

PROPOSAL DUE TO SPONSOR


24

25

26

27

28

Week 5

29

30




31





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