| Area | Authorization Name | Location | Contact Person | Function |
| Administrative | Administrative Roster Reporting | https://utdirect.utexas.edu/apps/ogs/auth/arr/assignment_update/ | Diana Larkin diana.larkin@austin.utexas.edu | Graduate Schools administrative roster system. Current Graduate Coordinator can make updates to rolls in ARR. Once someone is listed as a Graduate Coordinator or Admissions Coordinator, necessary authorizations will be completed. |
| Administrative | Department Viewer Reporting | https://utdirect.utexas.edu/apps/ogs/auth/adm/ | Permissions are included when Graduate Coordinator or Admissions Coordinator roll is updated in ARR. | Allows you to see who is authorized to review application materials in EASI, as well as make updates to add or remove access for faculty. |
| Administrative | DocuSign | https://docusign.utexas.edu | Coordinate with your department's DocuSign User Contact (DUC) | Route forms for electronic signatures. |
| Administrative | Eloqua | Getting started with Eloqua | take the required course to gain access | Very Optional: to produce e-newsletters and other html email notifications. Clunky address book interface |
| Administrative | GSC Membership List + Updates | https://utdirect.utexas.edu/apps/ogs/auth/gsc/gsc_search/ | Diana Larkin, diana.larkin@austin.utexas.edu | View and update your program's GSC membership |
| Administrative | Qualtrics | https://utexas.yul1.qualtrics.com/homepage/ui | Available to all staff, faculty and students | Create surveys and collect information. |
| Administrative | TRAC-Dat | http://provost.utexas.edu/iae/assessment | iaeassess.ugs@austin.utexas.edu | Enter assessment data for the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). Due annually in summer. |
| Administrative; Data and Reporting; Student Support | Report of Masters and Doctoral Committees Served for a Faculty Member | https://utdirect.utexas.edu/ogs/reports/committee/fac_committee.WBX | https://gradschool.utexas.edu/ | Download a list of committees served for a faculty member. |
| Administrative; Student Support; GC Support | UT Lists | https://utlists.utexas.edu/sympa/ | Create mailing lists. | |
| Administrative; Student Support | International Teaching Assistant system | https://128.83.39.14/fmi/iwp/cgi?-home ; http://world.utexas.edu/esl/ita#reg_check_status | Texas Global, ITA Program; Mike Smith itaprog@www.utexas.edu | Register international students for the English proficiency exam. Must be completed before the international student may be appointed as a TA. |
| Administrative; Student Support | ITA | http://world.utexas.edu/esl/ita | itaprog@utexas.edu | ITA testing system, requires online login to sign up International Students who wish to be a TA for English testing. |
| Admissions | *ADM | Mainframe | Permissions are included when Graduate Coordinator or Admissions Coordinator roll is updated in ARR. | |
| Admissions | *GSADM | Mainframe | Michelle Broadway mbroadway@austin.utexas.edu ; Julie Meyer julie.meyer@austin.utexas.edu | View graduate student information and run reports |
| Admissions | Admissions Document Upload | https://utdirect.utexas.edu/ogs/forms/supp_docs.WBX | Permissions are included when Graduate Coordinator or Admissions Coordinator roll is updated in ARR. | You can electronically upload a letter of recommendation, personal statement, transcript or other document on behalf of an applicant. |
| Admissions | EASI DV Authorization | https://utdirect.utexas.edu/apps/ogs/auth/adm/ | Allows Graduate Coordinators to view who has EASI DV authorization to view application materials for their programs. Also allows GCs to add and remove authorization | |
| Advising and Registration | *NRTTVR | Mainframe | Supervisor/DPUSER contact | Register students for classes |
| Courses and Grading | Access Syllabi and CVs | https://utdirect.utexas.edu/apps/student/coursedocs/nlogon/ | Check course syllabi, reference course requirements, instructor CVs, past instructor course surveys. | |
| Courses and Grading | Class Rosters | https://registrar.utexas.edu/staff/rosters | rgreg@austin.utexas.edu | If you're a staff member, have your dept chair or director send a memo on university letterhead seeking authorization with your name, eid, title, desired fields of study and reason for the request via email attachment to rgreg@austin.utexas.edu. |
| Courses and Grading | Course Instructor Survey system | ctl-cis-administration@utlists.utexas.edu (see attached) | Supervisor | Request Course Instructor Surveys |
| Courses and Grading | Final Exams Scheduling System | https://utdirect.utexas.edu/registrar/nrfexm/fexm.WBX | scheduling@austin.utexas.edu | Schedule final exams for your department. |
| Courses and Grading | Grade Reporting | http://registrar.utexas.edu/staff/grades | studentacademicrecords@austin.utexas.edu | Most faculty report their own grades but you may need this depending on how your department is structured, or for last-minute add/drop situations |
| Courses and Grading; Student Support | Graduate Catalog Update System | https://idp.its.utexas.edu/idp/Authn/UserPassword | Registrar's Office - Official Publications | Update the graduate catalog in the fall of even-numbered years. |
| Data and Reporting | Austin Disk / Green Output | Mainfraime | http://www.utexas.edu/its/help/green-output/194 | Set up your Mainframe account for green login so that the reports you run in the mainframe go to a folder you can access from your computer, rather than being printed centrally and awaiting your collection. |
| Data and Reporting | COGNOS | Within EASI, Graduate Worksheet, this allows spreadsheet downloads | Permissions are included when Graduate Coordinator or Admissions Coordinator roll is updated in ARR. | Shannon will organize 1:1 training with you, then you will be able to download spreadsheets of applicants within EASI |
| Data and Reporting | Graduate Student Information System (GSIS) | https://utdirect.utexas.edu/apps/gsi/grad_profile/student_profile/ | Sylvia Rebekah.sylvia@austin.utexas.edu | Reports on graduate program and graduate student progress. Used for 18 Characteristics and 7 year external review |
| Data and Reporting | RGEN access (McCombs database) | https://utdirect.utexas.edu/grbusi/rgen/index.WBX | Cole Alexander cole.alexander@mccombs.utexas.edu ; Jennifer Stone jennifer.stone@mccombs.utexas.edu | Allows you to create your own database searches and reports for a plethora of student information from across the college. Interface is complicated to learn, and you have to sign a security agreement |
| Data and Reporting; Advising and Registration | *NRRECS | Mainframe | Supervisor/DPUSER contact | View student records and information about courses |
| Data and Reporting; Courses and Grading | FaSET | https://utdirect.utexas.edu/oir/fasttrack/index.WBX | ima-it@austin.utexas.edu | 12th Class Day Reporting. Used in conjunction with course scheduling or entering instructors for conference courses. |
| Funding and Finance | *DEFINE | Mainframe | Supervisor/DPUSER contact; https://virtel.its.utexas.edu/w2h/appmenu.htm+applist | Accounting functions such as creation of travel reimbursements and tuition payments |
| Funding and Finance | FRMS | https://utdirect.utexas.edu/frms/scholarship/index.WBX | Supervisor (MAINFRAME access from Dept. Rep) | Create fellowship stipend payments and to process the Tuition Reduction Benefits for all TA/AI |
| Funding and Finance | Graduate School Awards System | https://utdirect.utexas.edu/ogs/awards/candidate/nomination_info.WBX | Elizabeth Korves, korvesem@austin.utexas.edu | For dean office level permissions in the Graduate School fellowship Awards System. GC/GA level permissions are included when roll updated in ARR. |
| Funding and Finance | PBS | https://utdirect.utexas.edu/pointplus/index.WBX | purchasing database | |
| Funding and Finance | Travel Request System | https://utdirect.utexas.edu/apps/services/requests/ | Request permission and funding before you travel | |
| Funding and Finance | Tuition Bill (FBMENU) | https://utdirect.utexas.edu/apps/studentfinancials/mytuitionbill/admin/ | Supervisor/DPUSER contact | View a student's tuition bill. |
| Funding and Finance | What I Owe (FBWEB) | https://utdirect.utexas.edu/acct/rec/wio/wio_home.WBX | Supervisor/DPUSER contact | View a student's What I Owe page. |
| GC Support | GCN | https://utlists.utexas.edu/sympa/info/gcnetwork | self add | Email list for the Graduate Coordinator Network |
| GC Support | GCN Housing List | https://utlists.utexas.edu/sympa/info/gcnhousing | self add | Housing email list for the Graduate Coordinator Network |
| GC Support | Lynda.com training | https://www.lynda.com/ | all staff can login through the organization portal with your EID | Free to all staff. Online training on a variety of topics, from how to use software like Excel and Filemaker, to how to manage your email and calendar. |
| HR and Workday | Background Checks and I-9s: OHS Contact System | Background Check https://utdirect.utexas.edu/apps/hr/bca/ ; I-9 https://www.i-9compliance.com/reseller/login.aspx | email records team; hrsc-records@utlists.utexas.edu ; your department HR lead may have to do this for you | to access and initiate background checks and I-9s for new GRAs or TAs, and Employee Information System (EIS). |
| HR and Workday | HRMS | https://utdirect.utexas.edu/hrms/home.WBX | Supervisor (MAINFRAME access from Dept. Rep) | TA, AI, and GRA appointments |
| Student Support | Canvas | http://canvas.utexas.edu | Ask supervisor if needed; TXClass LM200 or LM201; canvas@utlists.utexas.edu | Manage organizations or course documents |
| Student Support | Degree Candidacy Applications | https://utdirect.utexas.edu/ogs/forms/candidacy/admin_list.WBX | GradStudentSvcs@austin.utexas.edu | View list of students who have applied to doctoral candidacy or applied to graduate as a Master's student. Doctoral graduation applications are noted in GSADM. |
| Student Support | EASI | https://utdirect.utexas.edu/easi/index.WBX | Permissions are included when Graduate Coordinator or Admissions Coordinator roll is updated in ARR. | View student records; view applications for admissions and file admissions decision; create student's Program of Work |
| Student Support; Advising and Registration | Advisor's Toolkit (and Reporting Toolkit) | https://utdirect.utexas.edu/link1/adtoolkit.WBX | atk-help@utlists.utexas.edu | Check your student's information, easier way to view GPA and course schedule, and other reports you may want that EASI doesn't provide |
Overview
Content Tools
