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Service Name

For Students

For Staff/Faculty

Category-3 Data

Category-2 Data

Category-1 Data

HIPAA

FERPA

SSNs

PCI

ITAR

IRB

Box (utexas.box.com)

Yes

Yes

Yes

Yes       

Most   ===>   

Yes

Yes

Yes

Yes

No*

Yes

DropBox (www.dropbox.com)

Yes

Yes

Yes

No

None    ===>  

No

No

No

No

No

No

Google Drive/Google Docs (utmail.utexas.edu)

Yes

Yes

Yes

Yes

Some   ===>

No

Yes

No

No

No

No

Qualtrics (utexas.qualtrics.com)

Yes

Yes

Yes

Yes

Some   ===>

Yes

Yes

No

No

No

Yes


*It may be possible to store ITAR protected data if properly encrypted prior to being uploaded, but faculty should consult with the Information Security Office to determine if there are any other issues or concerns.

** Currently, the MS-Office for iPad suite only allows OneDrive (or DropBox) to be used for backend storage.  The MS-Office for iPad is not permitted to be used where any such university data is associated.

NOTE: There is no university contract in place for DropBox.  As a result, no usage involving protected or restricted university data is permitted.

NOTE: Microsoft OneDrive is in the process of being negotiated and information about that service will be added to the matrix as soon as possible.

For more information about data classification, please refer to the UT Austin Data Classification Standard.

For any related questions, please contact the Information Security Office (security@utexas.edu).

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