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Where do I store files?
- Files that are accessible to all members of your Team should be stored in the /Documents/General directory.
- You may create any desired sub-directory structure within the General directory you would like.
How can I add SharePoint and Teams storage to MacOS Finder or Windows File Manager for easy access.
- Direct file access is managed through the OneDrive app.
- OneDrive should already be installed on any LAITS managed computer but if not, you can install it using the LAITS Self Service in MacOS or Software Center in Windows.
- OneDrive can be installed on a personal computer by following this link: https://onedrive.microsoft.com.
- In Teams, open the team/project that you would like to access in the MacOS Finder or Windows File Manager.
- Click on the General section and then on the Files tab.
- Click the Sync option and file syncing will be initiated.
- Standard channels are added automatically to the same OneDrive access point that the General directory is contained within.
How can I store files that have limited access (not everyone in the team)?
- Limiting access to files is done by creating a separate Team channel that is marked as private.
- Click the ellipses to the right of the Team/Project name and choose "Add Channel".
- You can then give the channel a name, description if needed, and indicate "Private" in the privacy section and click create. Next, add the users that you want to be able to access the private channel.
- Click the ellipses to the right of the Team/Project name and choose "Add Channel".
- If desired, private channels must be added to OneDrive individually by clicking on the private channel, the Files tab, then on Sync.
Adding user permissions for SharePoint storage and teams site:
- Adding users to your SharePoint site is done through Teams. Either using the Teams application or by logging in to https://teams.microsoft.com. (Both work the same way)
- Click the ellipsis to the right of your Teams project name and select "Manage Team"
- Adding Faculty, Staff, and Students
- All currently affiliated faculty, staff, and students should be searchable my name or EID. Type their name or EID into the box and and select them to be added.
- Please ensure the PI and "COLAITS-Teams-Owners" group remain "Owners" of the site.
- Adding non-EID collaborators.
- Users that need access to your site that are not currently affiliated with UT can be added by entering their email address.
- When you add an unaffiliated user by email address they will receive an email to set up an account to access the SharePoint/Teams site.
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