McCOMBS OFFICE365 & EMAIL MIGRATION: SATURDAY, MARCH 31st (7:00AM - 1:00PM)

PRE-MIGRATION

1. The Basics

Bookmark the following pages (for updates on the migration and support documentaion)

Migration Homepage

Outlook Web Access

Print Your Outlook Calendar

Print out a copy of your Outlook Calendar (if you rely heavily on it for meetings and/or appointments).

2. Review items that WILL Be Migrated Automatically - TAKE STEPS IF REQ'D

What Is Being Migrated - TAKE STEPS IF REQ'D

The following WILL be migrated automatically for everyone (data delivered and stored on the server).

Email Messages (*w/ exception of "Personal Folders" or "Archived Mail" - see below)
Calendars
Contacts
Distribution Groups
Permissions (i.e. Shared Calendars, Mailboxes, et al)

Requires Your Review

While we don't anticipate any issues with the migration, if these are a key part of your job, please make note of:

Special email permissions
Additional mailboxes
Shared mailboxes
Shared Calendar

3. Review items that will NOT Be Migrated Automatically - TAKE STEPS ASAP

What is NOT being migrated - REQUIRES ATTENTION ASAP

Preparation IS REQUIRED (these items will have to be exported prior to the migration and then imported into your new profile after the migration)

Inbox Rules* (Action that runs automatically to manage incoming or outgoing messages)

*Inbox Rules can be recreated in your new Outlook Profile. If you use >10 rules, we recommend that this be required.

Preparation is OPTIONAL (we can not make this decision for you - please review closely)

Inbox Rules** (Action that runs automatically to manage incoming or outgoing messages)
Personal Archive - if you want to make extra super sure that you have everything (Manually created archive, stored locally on your computer)

**Inbox Rules can be recreated in your new Outlook Profile. If you use <10 rules, it's your choice as to export/import or to recreate.

Preparation is NOT required (these items will have to be attached to your new profile after the migration):

NOTE: While preparation is not required Pre-Migration for the below items, please make a note to yourself that there WILL be a few short steps after you create your NEW Outlook Profile (*or other) to re-assign them appropriately. (see Reconfigure Your Computer)

Email Signatures (personalized signatures for your email messages)
Out of Office Reply Settings (Automated replies)
Forwarding Settings (Office 365 account automatically goes to another email account, such as your Gmail account)
Personal Folders (Copies of emails on your computer, not on the server)
Archived Mail (Similar to Personal Folders)

I'm Not Sure If I Use Any of These

If you are unsure, please ask! Most of you will use little more than Email Signatures, Out of Office Reply Settings and perhaps a few Inbox Rules. (See Support)

MIGRATION: DATES and INFORMATION

PRE-MIGRATION STEPS DEADLINE

FRIDAY, MARCH 30th (5:00PM)

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