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  • Before you can schedule a Zoom room you must schedule Zoom meetings for your class in Canvas first. Please visit Scheduling class & office hours for instructions
  • Non-faculty (TA's, etc.) attempting to schedule Zoom rooms should contact VC-Trouble@mccombs.utexas.edu and ask to be manually added to the Active Directory group before trying to schedule a Zoom room

Please follow the instructions below for Windows and Mac Zoom Room scheduling

Windows User

  • Open up Outlook
  • Create a new meeting


  • In the Required field, invite the room
  • The room’s address is: msb-zr-(The physical room number)@mccombs.utexas.edu
    • Ex. for RRH 5.210, it would be: msb-zr-rrh5.210@mccombs.utexas.edu


  • Go to your class in Canvas and copy the URL for your zoom meeting
    • In the Canvas dashboard click on your Published Course. Click on the Zoom section. Click on the Topic link of your meeting. Copy the Join url for the meeting
  • Paste this URL into the Location field
  • Set the date and times for your class.  Make sure the recurrences (ex. every Tuesday and Thursday) are set with the correct end date
  • Do NOT pad the time.  Use your actual class times
  • Click Send


  • If the room does not have a previous, conflicting schedule you will receive an email that your invitation has been accepted
  • If your request fails, our team will cancel the meeting and reach out with specific instructions. Common reasons for a rejected request include 

    a schedule with no end date or the end date is past end of semester, and no Zoom url in the location field. Please ensure that you have accurately filled all fields

  • Please email VC-Trouble@mccombs.utexas.edu if you suspect an issue and have not received information from our team

Mac User

  • Open up Outlook
  • Create a new meeting


  • In the To field, invite the room
  • The room’s address is: msb-zr-(The physical room number)@mccombs.utexas.edu
    • Ex. for CBA 4.304, it would be: msb-zr-cba4.304@mccombs.utexas.edu


  • Go to your class in Canvas and copy the URL for your Zoom meeting
    • In the Canvas dashboard click on your Published Course. Click on the Zoom section. Click on the Topic link of your meeting. Copy the Join url for the meeting
  • Paste this URL into the Location field
  • Set the date and times for your class.  Make sure the recurrences (ex. every Tuesday and Thursday) are set with the correct end date
  • Do NOT pad the time.  Use your actual class times
  • Click Send


  • If the room does not have a previous, conflicting schedule you will receive an email that your invitation has been accepted
  • If your request fails, our team will cancel the meeting and reach out with specific instructions. Common reasons for a rejected request include 

    a schedule with no end date or the end date is past end of semester, and no Zoom url in the location field. Please ensure that you have accurately filled all fields

  • Please email VC-Trouble@mccombs.utexas.edu if you suspect an issue and have not received information from our team
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