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Diagram/Overview of Layout

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None of the changes on any tab are saved until you click the green 'Save' button at the bottom!

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Accessing the Event Editor

  • Once you have logged in, you can begin creating Work content by going to My Workbench, clicking the Create Content tab, and choosing the content type 'Event'
    Note: This can be accessed immediately by going to the admin menu and navigating to 
    My Workbench > Create Content > Event

  • This brings you to the 'Event' content editing interface.  On the left, you will see a list of tabs to navigate the data for this piece of content. 

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Adding General Information

  • All fields on the General tab are required before you can publish the content.
  • The event end date/time can toggled on and off by checking or unchecking the 'Show End Date' box.
    • The end 'date' must fall on the same day, so it needs only the end time.
  • The 'Thread' menu allows you to relate the event to a series of other SOA events. This will make the event show up in searches for the chosen series of events.
  • The Description section uses the same basic text editor found throughout the site and instructions can be found here: Text Editor
  • The 'Category' menu allows you to relate the event to a series of other SOA events. This will make the event show up in searches for the chosen category of events.
  • The 'media' section is where you can add visual representations of the event. Click 'Add another item' to get more places to add media, and click the four-way arrow to the left of an item and drag it to the desired position to reorganize.
    More information on how to add media can be found here: Media Uploader & Linking Existing Media

If you do not have any media to upload, please feel free to use images available from the VRC's resources.  Remember to attribute the images appropriately:

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Adding Location Information

Entering an address is not required, but can be very helpful if you expect non-SOA attendees. There are 2 options for adding location:

  1. Campus venues where SOA regularly hosts events are available from the dropdown menu in the lower portion of the page, which will automatically add at map to the Event with the school's address.
  2. If the the event is taking place off campus, first choose the country and then enter the address information in the fields that appear.
    1. If the event is on campus, but is not in the dropdown and you are unsure of the correct address, but would still like to enter one for an SOA event, please use the school's main address:
      310 Inner Campus Drive Stop B7500
      Austin, TX 78712


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  • You can check the box for one or more programs that are involved in this event.
  • To add individual people who are involved in this event, begin typing any part of their name, then click their name from the list that appears. If you don't see their name right away, continue typing their full name.
    The circle in the corner of the field indicates the system is still searching; this may take a few moments if the name is common.
    Note: This system searches for names as they appear in the UTDirectory, which for example means you may need to enter 'Robert' for 'Rob'.
  • Once you select the name, confirm that a number appears after their name. Without this number, they will not be linked properly.
  • Click 'Add another item' to add additional people to the event and click the four-way arrow to the left of a name and drag it to the desired position to reorganize.

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Promotion settings

  • This tab will give you the option to submit your Event for promotion to the home page. If your item is selected, you may receive a request to update the Event with more details, photos, etc.
    Note: Only administrators can select items to be promoted to the home page.

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