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Diagram/Overview of Layout

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None of the changes on any tab are saved until you click the green 'Save' button at the bottom!

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Accessing the Publication Editor

  • Once you have logged in, you can begin creating Publication content by going to My Workbench, clicking the Create Content tab, and choosing the content type 'Publication'
    Note: This can also be accessed immediately by going to the admin menu and navigating to 
    My Workbench > Create Content > Publication

     
  • This brings you to the 'Publication' content editing interface.  On the left, you will see a list of tabs to navigate the data for this piece of content. 
     

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Adding General Information

 

  • All fields on the General tab are required before you can publish the content.
  • The Description section uses the same basic text editor found throughout the site and instructions can be found here: Text Editor

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Adding Cover and Details

  • The 'Series' menu allows you to relate the publication to a series of other SOA publications. This will make the publication show up in searches for the chosen series of publications.
  • A cover image is required to before you can publish this content type. To add an image, click 'Choose file', locate the image file, click OK, and then click 'Upload'.
  • If available, add the ISBN in the corresponding field.

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Adding a Table of Contents

  • The Table of Contents section uses the same basic text editor found throughout the site and instructions can be found here: Text Editor

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Adding Related People

  • The 'People' field allows to you to link SOA people to the publication without specifying their role in producing the publication.
  • The section 'Publication Group' allows you to link one or more SOA or non-SOA people to a publication and define their role in producing the publication.

Use figure below for information about the corresponding item letters/numbers:

  1. Start by selecting a role 
  2. Now add all SOA people that held that role in the publication: 
    1. Go to the field under the 'UTSOA person' heading, and begin typing any part of their name, then click their name from the list that appears. If you don't see their name right away, continue typing their full name. 
      The circle in the corner of the field indicates the system is still searching; this may take a few moments if the name is common.
      Note: This system searches for names as they appear in the UTDirectory, which for example means you may need to enter 'Robert' for 'Rob'.
    2. Click the first 'Add another item' button to add additional SOA people, and click the four-way arrow to the left of an item and drag it to the desired position to reorganize.
  3. Now add all non-SOA people that held that role in the publication:
    1. Go to the field under the 'External person' heading, enter their name in the 'Title' field, and enter the address to their website in the 'URL' field.
    2. Click the second 'Add another item' button to add additional non-SOA people, and click the four-way arrow to the left of an item and drag it to the desired position to reorganize.
  4. To add another role and the people in that role, click the third 'Add another item' button to add a new set of options for SOA and non-SOA people.
    1. Click the leftmost four-way arrow and drag it to the desired position to reorganize roles. 

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Adding Links & Related Content

  • Links
    • To add Links for viewers to purchase or view the publication online, add text and the URL to the corresponding fields.
  • Related Content
    • To add Related Content (existing Work, Event, Headline, or Publication) to the page, begin typing any part of the title of the piece of content, then click the name from the list that appears.
      The blue circle in the corner of the field indicates the system is still searching; this may take a few moments.
    • Once you select the piece of content from the list, confirm that a number appears after their name. Without this number, the content will not be linked properly.
      Click 'Add another item' to add additional Related Content to the page and click the four-way arrow to the left of an item and drag it to the desired position to reorganize

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