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How to Use the Large Format Scanner

Before Scanning:

  • The scanner can feed documents up to 1.5mm (0.6in) thick.
  • All loose media (charcoal, pastels, graphite, etc.) must be placed in the transparent sleeve provided prior to scanning! 
    • This will protect your original document and the large format scanner from damage. It is also helpful to spray your document with fixative, which can be done in the woodshop, to avoid smudging once in the sleeve.
    • If the sleeve is dirty and reducing your scan quality, please alert the desk staff, who can clean it or make a new sleeve.

STEP 1:  Log-Into the Adjacent Workstation Using Your EID

STEP 2:  Launch 'Nextimage'

Nextimage is the software that works with the large format scanner to specify your scan's size, quality, and color. Launch the program either using the shortcut on the desktop, or by searching for 'Nextimage' using the start button on the Windows taskbar.

STEP 3: Feed Document into Scanner


Feed your document, face-up, into the middle of the scanner – the scanner should grab the document and pull it in slightly.

STEP 4: Specify Scan Preferences and Destination

Unlike most other programs, Nextimage requires you to specify where and how you would like to save your file before you scan. Once Nextimage has launched, you will be met with a blank screen with a series of tabs and buttons on the right. 

It is important and necessary to go into each of the tabs to specify the quality, color-type, and output file destination before hitting the scan button on the bottom right:

The 'Scan' Tab

The scan tab allows for you to specify the input size (though 'Auto' works well for most cases) and resolution (specified in DPI, or dots-per-inch). Increasing the resolution of a file will result in a higher fidelity image, but will also dramatically increase the size of the file – keep this in mind as it will make editing the file in other programs more laborious. For most cases, 300 DPI is a good resolution.

The 'Image Adjustment' Tab

The image adjustment tab allows for you to specify the image type (black & white, greyscale, color) and make preliminary adjustments to the resulting image. These adjustments can also be made in Photoshop or other image-editing software, so in most cases you will only need to worry about the image type here.

The  'Output File' Tab

The output file tab is where you specify where the image will be saved, the name of the file, and the file extension (.pdf, .tif, et cetera). You can also specify a naming scheme, such as a prefix and index, if you are scanning multiple documents. 

STEP 5:  Hit 'Scan'

Once you have specified all of the parameters for your scan, you can hit the 'Scan' button on the lower-right corner of the Nextimage interface.

The scanner will feed the document through. Once the document has stopped moving, your scan is complete and is already saved to the location you specified. If you are scanning multiple documents, you can remove the old document, feed in the new one, and hit 'Scan' again.

If you have any issues removing your document from the scanner, you can press the UP ARROW button on the large format scanner to push the document through.