All order requests from students must be submitted in Quartzy. This system allows students and instructors to keep track of order requests, approvals, spending by team, and delivery status.
The preferred purchase options are UT Market (1st choice) and Amazon (2nd choice). Other vendors can be used if the item is not available through the preferred options.
NOTE: Orders from vendors that the University has not worked with will require vendor setup and can take 1-2 weeks.
- How to use UT Market
See the UT Market Guide: https://utexas.app.box.com/v/utmarket-shopper-manual
Assign the UT Market cart to EID youngkd
The UT Market cart will processed once the associated request has been approved in Quartzy
- Why do I copy UT Market into Quartzy?
UT Market allows you to send a cart directly to the Purchasing Coordinator but it does not tell us whether this order was discussed and approved. UT Market also does not provide an organized way to sort the accounts that should be charged for the orders.
Quartzy allows us to track and communicate orders in an efficient way. As orders progress, confirmations, invoices, and tracking #'s can be added to Quartzy to continue to track your orders after they have processed and left UT Market.
- What about buying from Quartzy?
Purchasing from Quartzy vendors is not available at this time.
- How long will it take for my request to be ordered?
Once the request has reached final approval the order will be placed within 3-5 business days.
- How long will it take for my stuff to arrive after it has been ordered?
Order delivery times can vary between vendors. Use '@' feature in the Quartzy comments section to ask the purchaser if tracking info is available
- Purchase Order Info
A quote from the vendor is required. The quote should include the vendor’s contact information (address, phone number, name of contact person and email address), a description of each item including part/stock #, price per item, quantity needed, shipping/delivery charges, F.O.B., and Lead Time. A vendor’s quote will normally include these things. Please note: the University operates with a Net 30 payment. No partial or pre-payments are allowed.
Find the item that you wish to order online.
Information you will need is the vendor, catalog number, specifications, and quantity.
Request the item be ordered through the Quartzy request system.
Login at https://app.quartzy.com/login with your email address (same address you received an invitation to join the lab Quartzy group).
i. Click Add Request to start
ii. Quartzy provides an option to search items using built-in vendors. Select Skip Lookup to enter your request details.
iii. Enter the relevant item information:
- Catalog Number
- Item Name
- Unit Size (e.g. “each”, “box of 20”, “10 pack”, etc.)
- URL to item (cart name for UT Market orders)
- Project (provided by the Director/Instructor/PI)
Enter the Cart Name in the request details notes. Enter the Catalog # of the 1st item in the cart.
The Amazon catalog # is in the URL
The quote should include the vendor’s contact information (address, phone number, name of contact person and email address), a description of each item including part/stock #, price per item, quantity needed, shipping/delivery charges, F.O.B., and Lead Time. A vendor’s quote will normally include these things. Please note: the University operates with a Net 30 payment. No partial or pre-payments are allowed.
- Use the quote # as the Catalog # on the request form
- Upload the quote to the request details
Check the status in Quartzy for delivery or questions for further information.
The original Requestor will get an email notification when the request is Approved, Ordered, and Received. Notifications will also be sent through Quartzy for any questions requiring further information needed to place your order.
Select Item Name to get the order details
Questions about order status can be addressed through Quartzy using the Comments field in the order details. Use the '@' feature to notify an approver or purchaser.
Pick up all received orders at ASE 2.220A during business hours.