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Download a Copy: DEADLINES.docx

WhatDeadlineHowWho Can Help

Travel within the U.S.

(For International travel see section International travel)

Must be COMPLETED 10 days in advance of your checkout

 

Notify RTF Equipment Checkout then go here     

https://wikis.utexas.edu/display/comm/RTF+Department+Domestic+Travel+for+Production+Students to follow procedures. Note, there are multiple components to travel… paperwork for people, approvals of travel for people, possible purchase of insurance for people, approval of equipment traveling by RTF Equipment Checkout.

Linda

Lauren

Keefe Boerner

AJ Bunyard

Lee Sparks

Approval for safety concerns:

Simulated violence

Fake weapons

Horseback/Livestock

Motor vehicles

Stunts/flames/pyrotechnics

Heights/sand/dust

Water

jib, hostess tray, car mount, slider or generator use

Must be COMPLETED 10 days in advance of your checkout

Send an email to Keefe.Boerner@austin.utexas.edu

Student filmmakers must submit a detailed safety plan to their course instructor and Keefe Boerner

Linda

Lauren

Keefe Boerner

 

Schedule appointment for Equipment Checkout

We suggest scheduling at least one week in advance because appointments fill up quickly during peak times. We understand that it is not always possible to plan that far in advance, especially for documentary projects.

Telephone 512-471-6565 Monday through Friday 8am-4pm or visit HSM 2.102  Monday through Friday 8am-4pm OR email

RTFCheckout@austin.utexas.edu

Linda

Lauren

 

Reserve your equipment online

Once you have an appointment, you can reserve equipment. We ask that you have your equipment reserved by 3PM the day BEFORE your checkout. Reservations not made by the 3PM cutoff may not be ready when you arrive. The further in advance you reserve equipment, the more likely you are to get what you want.

24 hours a day

 

 

Telephone 512-471-6565 Monday through Friday 8am-4pm  OR email

RTFCheckout@austin.utexas.edu to let us know if you created an online reservation after the 3PM deadline.

Linda

Lauren

 

Return missing items

You have 48 hours to return missing equipment or parts. After 48 hours have passed, you owe us for the equipment or parts. RTF will bill your "What I owe" account.

Return items to RTF Equipment Checkout, HSM 2.102  Monday through Friday 8am-4pm

Linda

Lauren

 

Cancel your appointment or your equipment reservation

Equipment users who are more than two business hours late for a checkout appointment who have not notified Equipment Checkout via email to RTFCheckout@austin.utexas.edu will be considered “No Shows”. The fine for being a “No Show” is $1.00 per item up to $25 total “No Show” fine per incident

Telephone 512-471-6565 Monday through Friday 8am-4pm  OR email

RTFCheckout@austin.utexas.edu  Please cancel in advance of your appointment time so someone else can use that time and equipment.

Linda

Lauren

Request an extension

AT LEAST 24 hours BEFORE your equipment is due back

Send an email to RTFCheckout@austin.utexas.edu  as soon as you know that you need an extension BUT no fewer than 24 hours before your scheduled check-in.

Requests for extensions with less than 24 hours notice are not likely to be approved.

Linda

Lauren

Report damaged or stolen equipment

Our insurance company requires that we notify them within 48 hours of  claim so please notify RTF immediately if something happens.

Send an email to RTFCheckout@austin.utexas.edu

Linda

Lauren

 

Report an accident or injury that requires medical treatment

Any injuries on your shoot requiring medical attention must be reported to your instructor and the Assistant Director of Production Services, Keefe Boerner (within 24 hours of the incident

Send an email to Keefe.Boerner@austin.utexas.edu

Keefe

Police, Fire, or EMS called to your shoot?

If Police, Fire, or Ems are called to your shoot, you must report this to the Assistant Director of Production Services, Keefe Boerner  within 24 hours

Send an email to Keefe.Boerner@austin.utexas.edu

Keefe

Late returning equipment

1 hour grace period for everything EXCEPT:

parking permits, cameras, recording devices, media for any recording device have a 15 minute grace period and have a much higher late fine

Please call Telephone 512-471-6565 if you are running late so we can adjust our schedule.

Linda

Lauren

 

Late picking up equipment

more than two business hours late for a checkout

The fine for being a “No Show” is $1.00 per item up to $25 total “No Show” fine per incident.

Linda

Lauren

 

International Travel

Must be COMPLETED 30 days in advance of your checkout

Notify RTF Equipment Checkout at least 45 days in advance then go here

https://wikis.utexas.edu/display/comm/RTF+Department+Student+International+Travel

 to follow procedures. Note, there are multiple components to travel… paperwork for people, approvals of travel for people, possible purchase of insurance for people, approval of equipment traveling by RTF Equipment Checkout, possible carnet or U.S. Customs forms for equipment.

Linda

Lauren

Keefe Boerner

Mona Syed

AJ Bunyard

Lee Sparks

Funding for Professional Development for Grad Student travel

Request for Funding at least 2 weeks in advance

 

Request for Funding for International travel at least 30 days in advance

Contact Char Burke

Mona Syed

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