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[Note: below these instructions, there is a video of this procedure so you can watch the process in action. If you prefer, scroll all the way down now to watch the video.]
Enter Your Request
At the top of the main Event Scheduling screen, click Yes next to ‘Is this a recurring event?’ The request form will appear.
Fill out the form fields for start/end date, one or more days of the week for the recurring event, start/end times for each day’s meeting time, and the minimum seating capacity needed.
Click Find Rooms when done.
Review Results and Request Room
Review the room results on the right hand side of the screen, grouped together by room with available days noted. You may choose other rooms if some of the days aren’t available in your primary room of choice; otherwise select the set of rooms and available days that best meets your requirements, and click Request My Selections.
You may also try a new search by changing the search criteria on the left hand side of the screen, and clicking Find Rooms again.
Finalize Your Recurring Request
The details of your request will appear on the next screen, including any departmental policies concerning use of the room. Fill in the additional requested information:
Enter the account number in 10-digit format (no hyphens) if required.
Your contact information is automatically filled in. You may change it if you are requesting the room on behalf of someone else.
Enter the Event Title and Event Description
Optionally, enter any special instructions to the room owner
Check the box indicating that you have read and will abide by the room policies, and click Book It.
You will receive an email confirming your request. If the room’s use is moderated by the room owner, they will receive a request for the room and you will receive an email from them either accepting or declining your request, or possibly suggesting another day/time if there is a conflict. If the room’s use is not moderated, you will receive an email accepting your request and confirming the details.
Click the Play button to watch a short video illustrating this procedure.