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The following resources are available for event planning.

Qualtrics: This can be used for event registration if there is no fee for attendance.

Document Solutions:



PRC Commons Learning Center offers reduced cost on Cvent, a fairly high end registration and event planning service that would streamline both paid and unpaid events.

PROS

    • Templates for registration page or full event website to provide improved branding for each event
    • For paid registration events, includes module for handling full event budget tracking, staff assignments, speaker bios and confirmations, task lists
    • Can assign different pay structure for different registrant types (i.e., UT versus public or city employee vs. corporate)
    • Allows for a secure way to handle paid registrations, UT approved
    • Can set up for registrants to book hotel, etc, at same time as event registration
    • Includes a custom URL for each event: rsvp.utexas.edu/[eventname]
    • Can rent equipment (tablet, tablet stand, badge printer) for on-site electronic check-in and name badge printing, and registration modification by the registrant if needed
    • More reports and custom stats than you know what to do with

CONS

    • Cost ~$325 per 100 registrants for unpaid events, ~$700 per 100 registrants for paid events
    • Equipment rental => Small (2 iPads w/ stands, 1 Printer, 1 Modem w/ Hotspot, 250 Badge Stock): $670
    • Other possible associated costs for handling payments, etc.
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