Web & Communications Support

The iSchool's Web-Comms team, led by the Director of Communications, manages the iSchool's digital displays, website, newsletters, and social media accounts. Web-comms supports promotion of any event that:

• is sponsored by the iSchool or an iSchool student organization, or
• is sponsored by another organization but prominently features an iSchooler at the event (such as a faculty member headlining a research panel)

If your event doesn't meet the requirements for promotional support from the web-comms team, you may still share events that you think would be of interest to the iSchool community via our listservs or by tagging the iSchool's social media accounts.

Submit Your Event to the iSchool's Web Calendar & Digital Displays

iSchool events are listed on the iSchool website under About > News & Events. You can view the event calendar here. 

• Submit: To submit an event for publication on the iSchool's event calendar, you must fill out the webform: workbox iSchool Event Submission
• Media: If you have a graphic that you want included on the event listing or added to the digital display rotation in the iSchool buildings, you may upload it in the media section of the form. Graphics must be 1920x1080px in order to be added to the display rotation.

Request a Promotional Graphic for an Event

If you do not have a graphic for your event, the web-comms team may be able to create one for you. Due to limited bandwidth, the web-comms team can currently only offer this service to staff and faculty whose event meets the promotional requirements listed above.

• Request: To request a graphic from one of our designers, please submit this form: workbox Web-Comms Design Request
• Deadline: Note than the completion deadline for the request must be at least five business days after the date of submission. We can typically accommodate your request sooner than the deadline, but not always, depending on the availability of our designers. 
• Review & Approval: Once the design is drafted, you will receive an email from the designer with the graphic for your review. Once approved, the graphic will be added to the event listing on the website and/or the digital display rotation.

FAQs

I want my event included in the iSchool's weekly email newsletter. Where/when do I need to submit the event?

All events that are submitted to the iSchool's event calendar on the website using the webform above are automatically included in the weekly newsletter as long as you have submitted the event the Tuesday before the Thursday morning that the newsletter is scheduled to send.

I want to submit a slide for the display rotation but not list the event on the website's event calendar. How do I do that?

Email help@ischool.utexas.edu and our team will follow up on your request.

I belong to an iSchool student organization. Can I submit my org's event for promotion?

YES! We are happy to help promote iSchool student organization events in our communications! Simply submit the event via the webform above for inclusion in the iSchool website's event calendar and in the weekly newsletter. You can also tag the iSchool on social media and we will repost/retweet your event from the iSchool's socials.

I want to promote my event outside of the iSchool. Where can I share the event more broadly on campus?

To share your event on the UT Calendar, you can submit it to Texas Today: https://calendar.utexas.edu. If you think your event might be of interest to specific departments on campus, try reaching out to the communications team at that department to see if they can help promote the event to their community: https://umac.utexas.edu/media-relations/media-contacts/