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For information on how UT Austin defines software, please visit the Business Contract Office webpage


Software Purchase and Approval Flowcharts as detailed by the Business Contracts Office

New Software Purchase: This flow chart diagrams the process a department or individual must follow to make a new software purchase.

Renewal Software Acquisition: This flow chart diagrams the process a department or individual must follow to make a renewal purchase of software. A software renewal includes ongoing support and maintenance for existing software.

Business Contracts - Review of Software Acquisition: This flow chart diagrams Business Contracts’ internal process to review and approve a software acquisition. The diagrammed process begins when a user submits a Software Acquisition Review Form (SARF) and ends with approval and signature.


Please contact your Post-Award specialist for assistance on software purchasing. We strongly advice against paying for this item out of pocket and seeking reimbursement as it is not guaranteed and could be denied. 

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