Subrecipient Invoices are required for payment to subrecipient organizations. Allowable expenditures subrecipients invoice for are dependent on the contracted budget/justification. Invoice requirements are listed in the original subrecipient contract between organization and UT Austin.
Per OSP's Subrecipient Monitoring page, "Invoice review is an important part of the subrecipient monitoring process. During the invoice review process both technical progress and expenditures are evaluated to ensure compliance with all applicable terms and conditions. It is during this review that issues can be identified and addressed."
Subrecipient invoices can be emailed to OADRam@utlist.utexas.edu. This will notify the post-award specialist directly. The post-award specialist will provide the first review before requesting PI approval for invoice payment.
Once the post-award specialist has done the initial review, they will request approval from PI by utilizing the Subrecipient Invoice Approval Checklist.
PI's and their research teams are responsible for reviewing the following details when subrecipient invoices are received:
Upon review/approval and return of the checklist, OADR can start to process payment to subrecipient.
Subrecipients are welcome to use our TEMPLATE or provide their own invoice which has the required elements as indicated in the terms of the award.
Subaward payments are paid on NET 30 day terms, from when we receive a correct invoice or receive goods/services, whichever is later.
