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For most uses, follow this protocol. If you need to do a full metadata update, please use VRA metadata tool.

Four steps:

(Click on the header to expand the section)

 1 . Batch copy filename to its Metadata Title

1 . Batch copy filename to its Metadata Title

If you don't already have the script set up in Adobe Bridge:

a. Obtain a copy of the script: fileNameToTitle.jsx  - currently located here:

                                \\austin\disk\jsg-npl\DocLib\code_and_scripts\PhotoshopScripting\Specify Image Scripts


b. Install script:

Bridge does not have an application scripts folder, only a user scripts folder, Startup Scripts. The folder can be difficult to locate because it is under user preferences, which are typically hidden from view and require special steps to make visible. Fortunately, Bridge offers a convenient means to open the folder directly from the application. To access the Startup Scripts folder on any platform, open Preferences in Bridge and in the list on the left, select Startup Scripts. Click the button Reveal My Startup Scripts and the folder will open.

Once the Startup Scripts folder is open, copy script files to it, close the folder, and restart Bridge. An alert will appear on screen to indicate an extension has been added to Bridge and to ask whether it should be enabled. Respond Yes and the script will be activated.

For the sake of completeness, the details for locating the Startup Scripts folder follows.

Bridge Startup Scripts
Mac OS example

Macintosh HD:Users:UserName:Library:Application Support:Adobe:Bridge 2020:Startup Scripts

Windows example

C:\Users\UserName\AppData\Roaming\Adobe\Bridge 2020\Startup Scripts

Portions of the path may vary: UserName will be the user name of the account currently logged on. Bridge 2020 may vary depending on the particular version of Bridge installed.

To Use Script:
Open Adobe Bridge, find and open the image folder you are working in, and select all the images that you wish to update.
Go to Tools and click "Add FileName to Title" (the script will take longer to run if you are working over the network)

 2 . Bulk add metadata to your images from within Adobe Bridge

Once your "AddFileName to Title" script has finished, look for the metadata section of the Bridge window to find all the metadata associated with the images. Depending on the your version of Bridge, the data will be entered either on the left or the right side of the screen. Either way, you will be able to batch edit metadata here by selecting all of the images and entering the data you need.

For details on what metadata to use see Metadata Standards at NPL

 3. Batch resize images

Batch resize images to max size of 800px by 800px (Please note, this is the MAX width and/or height. This is not the final shape of the image—it will be EITHER 800px height or 800px width depending on the original shape. In other words, the final image will not be a square unless it started out as a square). 

Exceptions to images sizes: drawer images taken with the iphone or google glass do not need to be resized.

Open Photoshop and go to File > Scripts > Image Processor

Inside the Image Processor window, point to the folder you wish to resize, and point to the location of a folder to place your resized images.  Be sure you have "Save as JPG" and "Resize to Fit" selected. Set quality to the 100, and set width and height to 800px. Click Run.

 4. Attaching images to Specify

Before you attach anything to Specify, you first have to point the program to the correct attachments location. This is done in the preferences section of Specify, and must be done at each workstation that you use. This must be done EVERY time you work at a new desktop. It is a good idea to always check these settings before doing any attachments. 

 See the page on Setting up Specify Preferences for instructions on how to do this. 

see Attaching Images to Specify