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  • UTSC Officer and Standing Committee Chair Job Descriptions
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More detailed information can be found in the UTSC Bylaws. Nominations for the elected positions will open during the May meeting and will be voted on in the June meeting.

 

All of these positions are excellent opportunities for leadership positions in Staff Council, and they can lead to new doors being opened. But they do take a fair amount of time commitment and easy access to email. If needed, please talk with your supervisor before taking on additional duties.

 

Elected Officer positions:

  • Recording Secretary
  • Parliamentarian

 

Appointed Standing Committee Chair positions:

  • Communications Chair
  • Issues and Research Committee Chair
  • Nominations and Elections Chair
  • Resources Committee Chair

 

Recording Secretary (elected Officer position)

Person currently in this role: Ricardo Vela

 

Responsibilities include:

  • Arrive early and take minutes for general sessions and Executive Committee meetings
  • Send minutes to Executive Committee for review within 1 week of meeting
  • Distribute minutes from general session to Representatives within 2 weeks of meeting
  • Post minutes on website
  • Record attendance for general and Executive Committee meetings
  • Generate reports of unexcused absences and work with Nominations and Elections Chair for follow-up
  • Maintain records related to the position
  • Attend monthly meetings with UT Austin President, Associate VP of HR, and other high level officials
  • Serve as interim Chair/Vice Chair if a vacancy occurs mid-term

 

Qualities desired:

  • Minimum of 1 year as a Representative
  • Accuracy and impartiality while taking minutes
  • Timely turnaround of minutes
  • Ready access to email
  • Basic computer skills
  • Professional demeanor

 

Parliamentarian (elected Officer position)

Person currently in this role: Bryan Hill

 

Responsibilities include:

  • Attend general sessions and Executive Committee meetings and ensure they follow the Staff Council bylaws and Rosenberg’s Rules of Order
  • Provide the Executive Committee and Chair with advice or explanations, as related to historical information, Staff Council precedent, bylaws, and/or Rosenberg’s Rules of Order
  • Serve as timekeeper during meetings as needed
  • Lead a committee to assist with making changes to bylaws
  • Assist with orientation of new members, officers, and committee chairs
  • Assist Issues chair and Communications chair as needed
  • Assist choosing At-Large Representatives as vacancies occur
  • Attend monthly meetings with UT Austin President, Associate VP of HR, and other high level officials

 

Qualities desired:

  • Minimum of 1 year as a Representative
  • Accuracy and impartiality while giving advice
  • Ready access to email
  • Organizational skills and attention to detail
  • Professional demeanor

 

Issues and Research Committee Chair (appointed position)

Person currently in this role: Elizabeth Krieg

 

Responsibilities include:

  • Attend general sessions and Executive Committee meetings
  • Serve as primary contact for Issues email account, which takes in general questions relating to Staff Council and assists unrepresented districts, and work to solve the issue or question
  • Respond to issues within 1 business day, even if you don’t have an answer or solution
  • Escalate issues to Chair and/or Ex Comm, as needed
  • Report to Ex Comm types of issues submitted each month
  • Assist Chair in assigning issues to committees for research and recommendations, as needed
  • Track issue proposals and their status
  • Maintain records related to the position

 

Qualities desired:

  • Ready access to email
  • Excellent written and oral communication skills
  • Openness and responsiveness to ideas and feedback
  • Problem-solving ability and persistence
  • Interpersonal skills

 

Resources Committee Chair (appointed position)

Person currently in this role: Jaime Davis

 

Responsibilities include:

  • Attend general sessions and Executive Committee meetings
  • Coordinate with Nominations Chair and send welcome email to new members
  • Lead at least 3 New Member Orientations
  • Lead or coordinate Regroup training sessions, as needed
  • Order badges for new Representatives, plaques for outgoing officers, and certificates for outgoing Representatives
  • Inform members of tools they have to assist in their job as Representative, such as the wiki, website, Regroup, UT Box, and more
  • Serve as the official source of UTSC historical information, including maintaining archival records
  • Reserve rooms for general and Executive Committee meetings, ensuring webcasting is available
  • Coordinate the holiday feast
  • Send thank you notes to guest speakers
  • Serve as assistant Recording Secretary, as needed

 

Qualities desired:

  • Ready access to email
  • Organizational skills and attention to detail
  • Presentation/public speaking skills preferred
  • Interpersonal skills

 

Nominations and Elections Chair (appointed position)

Person currently in this role: Ana Aguilar

 

Responsibilities include:

  • Attend general sessions and Executive Committee meetings
  • Communicate with districts about upcoming elections (regular, mid-term, and officer) and vacancies
  • Understand the rules relating to eligibility, nominations, voting, and certification of elections
  • Select panel of vote counters to assist during regular and mid-term elections
  • Work with Recording Secretary to follow up on representative absences
  • Update email Ex Comm webpage with names and emails of newly elected officers and committee chairs
  • Maintain records related to the position

 

Qualities desired:

  • Ready access to email
  • Organizational skills and attention to detail
  • Basic computer skills

 

Communications Chair (appointed position)

Person currently in this role: Page Stephens

 

Responsibilities include:

  • Attend general sessions and Executive Committee meetings
  • Create “executive summary” of general meetings within 1 week of meeting for Executive Committee review
  • Assist Recording Secretary as needed with minutes
  • Lead committee who is responsible for maintaining the UTSC website, wiki, and social media
  • Monitor webcast tool and social media sites during general meetings for incoming questions
  • Maintain records related to the position
  • Assist Chair in drafting email that details previous meeting summary and tentative agenda for general meeting
  • Assist Chair during general meetings with getting microphones to audience members with questions

 

Qualities desired:

  • Ready access to email
  • Above average computer skills
  • Excellent written communication skills
  • Website maintenance experience, social media experience a plus
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