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Latest Zoom Version
If any of the options discussed below are not available to you, please b= e sure that you're using the latest version of Zoom.
In order for you and your students to have to the best ease of use and t= o take full advantage of Zoom, please be sure that each of you are signed i= nto Zoom using SSO (your UT Zoom account) and not a personal Zoom = account.
Users will not be able to join a meeting without being signed in to a Zo= om account. If you need to have non-UT or otherwise external participants i= n your meetings, please see Allowing Outside Participants.
You can find detailed instructions for sig= ning in and out of Zoom here.
<YOUR_EID>@eid.utexas.edu
bevo
, this should say be=
vo@eid.utexas.edu
Zoom will open a browser window and take you to a UT EID sign-in pag=
e, where you'll need to enter in your UT EID credentials and click "Sign In=
"
Please note, you may also be asked to complete multi-factor authenticati= on via Duo after entering in your UT EID credentials.
Private chat allows individual participants of your meetings to communic= ate with each other directly, via 1-to-1 messaging that is not visible to o= ther participants.
Private chat between participants is disabled by default.
To enable:
To prevent unauthorized access, Zoom meetings created with your UT Zoom = account are restricted by default to participants that also have a UT Zoom = account. Participants attempting to join with a non-UT Zoom account, such a= s their personal Zoom account or a Zoom account provided by another institu= tion, will not be able to join.
Zoom in Canvas
Please note: the below options can also be found in the "Security" secti= on when creating or editing a meeting created with the Zoom integration in = Canvas.
Under the "Security" heading, click the drop-down just below "Only a=
uthenticated users can join"
Click the "Save" button to confirm and schedule the meeting
If this is a recurring meeting, this setting will affect each meeting in= the series
If you'd like to allow outside participants to access meetings created u= sing the "New Meeting" button, you'll need to make changes to the settings = for your Personal Meeting ID (PMI).
About PMI Settings
Changes to your PMI settings will apply to all meetings that you start w= ith the "Use My Personal Meeting ID (PMI)" option
To make use of these settings when starting a new meeting, you'll = need to check the "Use My Personal Meeting ID (PMI)" option in the "New Mee= ting" dropdown menu, as show below
If you are unsure if your intended participants have a personal or UT Zo= om account, or if you would like to allow participants to join the meeting = without a Zoom account, you can make use of the Waiting Room or Passcode features instead of requiring authenticatio= n to join.
Regarding Meeting Security
Meetings created with your UT Zoom account are required to have at least= one of the available security options enabled. You will be unable to start= or schedule a meeting if all of the security options are disabled.
The Waiting Room feature is enabled by default, and is most useful in co= mbination with the "Only authenticated users can join" option described abo= ve, but can be enabled on its own.
When enabled, the Waiting Room will automatically hold meeting participa= nts when they join the meeting. They will be shown a message indicating tha= t they are in the waiting room. The meeting's hosts or co-hosts can then ad= mit all participants that are in the waiting room or admit participants ind= ividually.
Waiting Room and Authentication
If you have both Waiting Room and "Only authenticated users can join" fe= atures enabled, participants who are logged in with a UT Zoom account will = automatically bypass the waiting room. If you intend for all participants t= o be held in the waiting room, please disable "Only authenticated users can= join".
To enable the Waiting Room feature:
If you enable the Passcode feature, your participants will need to = join your Zoom meeting directly with the invite link you provide them, or, = if they join using the meeting ID, they will be prompted to provide the pas= scode that was set for the meeting.
If you enable the Passcode option and do not send the meeting invitation= or invite link to your intended participants, you must provi= de them with the meeting's passcode. They will be unable to join your meeti= ng without it.
To enable the Passcode feature:
The passcode will be automatically included in the email invitation crea= ted by Zoom, and will be embedded in the meeting's invite link.
To schedule a meeting:
Each Zoom meeting has a multitude of options that you can set as needed,= including the start date and time, the meeting duration, and much more.
Zoom has provided a he= lp article that details all of these options. Please note, some of thes= e options may be unavailable to you or may be restricted or locked for UT Z= oom accounts.
Below is a video, provided by Zoom, detailing the controls available to = you during a meeting.
To access to your Account Settings: