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Applications and devices used to log in to your account are tracked and = displayed under Account Settings -> Security. You should periodically ch= eck the list of accounts and instruct Box to "forget" the ones that are no = longer current or necessary. Any applications you do not recognize should a= lso be removed from this section.
Under Account Settings -> Security, there is an option to enable Box = technical support to access the contents of your Box account. Make sure thi= s feature is not enabled. If there is an active access grant listed, click = on the Revoke button to terminate it. This functionality should not be used= if your Box account contains any confidential data. Technical support can = be obtained through the ITS Help Desk.
Under Account Settings -> Content & Sharing, you can specify how = new links should be shared by default. Open is the least restrictive and le= ast secure. Open links are usable by anyone who is sent or can determine th= e specific link. Open links can be set to auto-expire and require passwords= , but this is not set on an open link by default. The most restrictive opti= on is collaborators only. This level requires that people be explicitly inv= ited to access the link. Third party Box applications may require specific = levels of access and, as there is little quality control or review of third= party applications, some may break with more secure sharing configurations= . Set the default link sharing as restrictive as you can for your specific = needs. Category I data should never be shared via an open link with= out a password set.
Under Account Settings -> Notifications, make sure that Login Activit= y under General Emails is checked. This will allow Box to send you an email= whenever your account is logged into from a new application or host. You m= ay also wish to enable other notifications here if you are working with con= fidential data.
The following Box applications may be used with University data of any c= lassification (including Cat I):
While all Box applications are enabled and made available to you, many t= hird party applications for Box are not compliant with the University's sec= urity policies. These applications may transfer data outside of Box and ont= o application servers managed by companies with whom the University does no= t have a contract in place to protect the data. These third party servers m= ay not be securely configured or managed. The University's contract with Bo= x does not extend to any other companies or their Box applications. Hence, = all third party applications not explicitly approved for Category I data ab= ove may only be used with Category III data.
If you would like to use a third party Box application with Category I o= r II data, you must first contact the Information Security Office at securi= ty@utexas.edu so that a security assessment of the application can be perfo= rmed.