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Artist paperwork should be submitted to Liesbeth Demaer Natasha Small at least three weeks before first day of service.
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Please request a meeting with Liesbeth DemaerNatasha Small, Lizeth Salinas and Patricia Semenov to discuss the project, the payment and the plan on how to bring artists in, prior to submitting Guest Artist paperwork. International guests could require extended application times.
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Template email to confirm agreement available here
- Documentation: Provide Liesbeth Natasha with
- Guest Artist form(in-house form, to be filled out by Faculty Sponsor and signed by Division Head)
- PIF form(Payee Information Form – to be filled out by guest) This form needs to have an ORIGINAL signature - Digital signatures are NOT accepted
- Copy Driver License guest
- Email confirming the agreement between faculty sponsor and guest (outlining dates, service, fee, and all expenses covered- see template email)
- Preferred flight itinerary information from guest.
- Liesbeth Natasha will process the paperwork and contact guest if travel and lodging arrangements are necessary and info was not yet received by faculty sponsor
- Liesbeth Natasha provides sponsor and guest with signature form and the necessary travel/lodging information (via email)
- Signature form: This form needs to be signed by the guest within 30 days of the last day of the services
- Payment and reimbursements can take up to 30 days once the signature form and all required receipts are received by LiesbethNatasha.
IMPORTANT NOTES:
- ALWAYS ask for driver license and PIF: guest artists move, change names, and/or become businesses. Unfortunately, part of working for UT is providing paperwork to the department.
- Once you submit the paperwork no other cost items are added to the guest artist form. Discuss all cost items BEFORE submitting paperwork to LiesbethNatasha.
- Changes to the guest artist form need to be done in writing: either in person on the guest artist form (with initials) or via email.
- If employing STUDENTS: please contact Tim Creswick (HR Representative) to discuss the employment - additional paperwork might be necessary.
- Information about cost estimates for hotel, flights, rental car, housing, guest honorariums can be found here
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Do not hesitate to contact Liesbeth Natasha with any questions.
1. Fill out a Guest Artist / Visiting Scholar Authorization of Payment Form.
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2. Submit to the mailbox ofLiesbeth DemaerNatasha Small.
** ALWAYS ask for driver's license/ID and PIF | |
3. Once final approvedLiesbeth DemaerNatasha Small will book guest travel.
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4. Guest artist must sign and date final approved paperwork on last day of service.
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