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The Professional Business Services (PBS) document in Point Plus is used to electronically authorize unique services provided by an individual or sole proprietor. However, there are a few instances where
When a PBS cannot be used. In these situations, departments should continue to use paper APS forms, i.e.:
- When a 26-account must be used.
- When authorizing multiple individuals to receive fees and/or travel reimbursements during a specific event. (This is referred to as a blanket APS and must include a list of all participants.)
- When authorizing direct-billed travel expenses for a group.
- When authorizing direct-billed travel expenses for an individual without a vendor record if no reimbursement will be made to the traveler directly. (When no fee for services is authorized, a *DEFINE VE5/RTA is used to authorize travel expenses for an individual who has a vendor record.)
- When authorizing taxable travel that includes non-employee travel reimbursement without required receipts, spouse or family members' travel, moving expenses, or house-hunting trips.
Find Individual APS paper form at: http://www.utexas.edu/provost/policies/aps/APS.pdf .
Find the EmployeeEmployee/Independent Contractor Classification Checklist (EICCC) at: http://www.edb.utexas.edu/education/assets/files/KHE/facStaffForms/EICCC.pdf .
Upon completion of and final approval of the APS form, the professional service provider can proceed with work.
After Use a VP2 to process payment after work is completed, payment for services is processed in DEFINE using a VP2.
Non-Employee Reimbursement/Payment – About
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