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1. Fill out a Guest Artist / Visiting Scholar Authorization of Payment Form.

• Complete ALL sections. Blue highlighted sections must be filled in by sponsoring faculty.
• Don't have a guest artist create their own UT EID for the purposes of this form.
• Most guest artists require a social security number on file in order to be paid.
• Include travel dates. If their travel expenses fall outside of these dates they cannot be reimbursed.
• If you don't know the account number, please speak to Lizeth Salinas or your Division Head.
• If the department will direct bill flight, lodging, or rental car, please check the appropriate box. For more information regarding pricing, please refer to the Travel Information page.
• Please include all incidental travel expenses, i.e ground transportation, taxi, gas receipts for rentals, wifi, and parking.
• Wireless Internet Access and Parking require set-up prior to Guest arrival.
• Make sure to acquire proper Division Head signature. 
• Division Heads are:
  
  • Performance Studies and Pedagogy: Rebecca Rossen
  • Performance Production: Kirk Lynn
  • Performance: Robert Ramirez
    
    

2. Submit to the mailbox of Natasha Small.

• Guest Artist Form

• Payee Information Form

• Copy of Driver's License or valid ID

• Faculty and Guest Artist agreement email

• Preferred flight itinerary information from guest

** ALWAYS ask for driver's license/ID and PIF

3. Once final approved Natasha Small will book guest travel.

• Natasha Small will book guest artist travel accommodations and maintain communication with faculty sponsor/guest. Please see the Travel Information section for details on pricing of flight, lodging, rental car, and other expenses.
• Natasha will provide a copy of travel arrangements and lodging to both guest and faculty sponsor.

4. Guest artist must sign and date final approved paperwork on last day of service.

• This form requires the guest's original signature.
• Guest must sign within 30 days of completing the service.
• Payments and reimbursements are processed within 30 days of signed APS and documentation received.
• The faculty sponsor is responsible for obtaining the guest signature. Signature forms are being emailed to both the guest and the faculty sponsor.  Please return an original signed signature form to the mailbox of Natasha. 
• Return an original signed signature form to the mailbox of Natasha, together with any applicable receipts (travel, hotel, baggage)
• Natasha sends signed paperwork to Patricia Semenov, who will mail a check or direct bill the guest artist (for reimbursements or honoraria).
• Signature is only required for guest artists receiving an honorarium. If the department only covers travel costs, a different form is used, no signature required.
• Note: Early submission of guest artist paperwork (step 1) assures approval before the guest artist's arrival. It is easier for the guest artist to sign this form in person on their last day of service. Otherwise they must snail mail a signed form back to the department, which can significantly delay payment.