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Users
- Proceed to https://zoom.education.utexas.edu
- Sign in using your correct UT EID
Scheduling a Meeting
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We suggest scheduling meetings via the web site. You can find your meetings and schedule new ones by clicking "My Meetings" on the menu on the left.
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For more information on how to schedule a meeting you can scroll down on that same linked page and there are step by step instructions on the Web Tab.
You will want to make sure that the following settings are setup correctly in your scheduled meeting.
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Suggested Settings
We suggest the following settings for your meeting, but you are free to set it up however you wish.
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| Setting | Suggested | Note |
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| Video |
| "On" for both Host and Participant | This just enables the use of video for the meeting. Attendees can still elect to mute their video. |
| Audio |
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| Both | Enabling telephone for audio provides a way for participants who lack internet, or have poor internet, to dial in with a regular phone.
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| Meeting Options | Check "Enable join before host" | This will allow your participants to join the meeting before you do. Otherwise, they will get a message that the meeting has not begun. |
Inviting Participants
After saving the new scheduled meeting,
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the window will refresh and will then present you with your "Meeting ID" and the "Join URL".
Inviting Participants
At minimum, all you need to do to invite people to the meeting is copy the Join URL and share it.
To craft a better invitation, To invite Participants to your meeting click the "Copy the Invitation" button to the side of the " Join URL" (on the page that auto-populated immediately after hitting "Save" from the steps above)
- After you click the Copy Meeting Invitation it will show a pop-up with the invitation to be copied with a "Copy Meeting Invitation" button
- You will insert the copied information in an separate email to send to the participants.
- If you hit the Enter key after the URL it will make the URL clickable for the invited participants.
Invited Participants
- The participants will click the link they received in the email to join the Zoom meeting.
. Copy the text in the window that appears and send that in an email to your invitees.
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