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Info

Prior Please note: prior approval must be obtained before any purchases are made. Supervisors are responsible for all purchases made by those they supervise. 

Purchase order process - Effective November 1, 2015

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All purchase orders must be final approved *before* your order is placed with the vendor

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. Reorders require a new purchase order. Please contact the UGS Business Team (ugs.business@austin.utexas.edu) with any questions.

Dollar Range

Solicitation Process

Who is responsible?

$14,999 or less

Select best value by comparing different vendors' prices - no bid required

Staff member. (*Design must be approved by UGS Communications before quote is submitted for PO.)

$15,000 - $49,999

Requires a minimum of three informal bids

  • The bidding opportunity is not required to be publicly posted
  • Vendors may submit their bids to departments via mail, email, or fax
  • Departments must forward bids to the UGS Business Office for PO creation
  • Departments must obtain a minimum of three written bids
  • Departments should make a good-faith effort to include at least one bid from a certified HUB vendor

Staff member. (*Design must be approved by UGS Communications before quote is submitted for PO.)

$50,000 - $1M

Requires formal bid/proposal (ITB/RFP) - Please contact UGS Business Office for procedures

Consult with UGS Business Office

You can search for vendors when going out for bids.

Services, equipment rental, or promotional items should be requested via purchase orders. For orders exceeding $15,000, contact the business office for guidance.

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