At least one week prior to the student’s scheduled defense, the Graduate School will email a PDF file of the Report of Dissertation Committee form/gold form (pre-populated with the students name and the names and roles of all the committee members) to the student, their supervisor, and the Graduate Coordinator. The student or supervisor will be responsible for bringing the form to the defense, which all committee members will sign after the student successfully completes the defense.
Please instead use the DocuSign version of the report of dissertation committee form to collect signatures. Three steps are required for this form:
- On the first page, you need to designate signers, including your advisor, all committee members, and the GSC Chair Dr. David Mitlin.
- On the second page, fill in your EID and dissertation title and any other required fields, and click Submit.
- IMPORTANT: After clicking submit, the form will route back to you. You will need to click the Release button in the form to send the form to your committee for signature. We recommend releasing the form either right before or right after your defense so your committee can easily find the request in their inboxes.
All members are required to sign and no proxies will be allowed. Digital or “scanned” signatures are accepted. The supervisor may return the form to the graduate coordinator, or the student may if the supervisor wishes. The form must be signed by the GSC Chair and form should be turned in by the student to the Graduate School in MAI 101 by the graduation deadline. While the Graduate School staff works from home, you may submit all paperwork to GradStudentSvcs@austin.utexas.edu.
Report of Dissertation Committee Form Instructions
In addition, the student faculty supervisor will need to take a copy of complete the Learning Outcomes Form to the defense for the supervisor to complete. The supervisor or student may return this form to the Graduate Coordinator.
Other requirements, including the dissertation signature page, can be found here. These are also due by the deadlines set by the Graduate School. The Dissertation Signature Page must be signed by ALL committee members. No proxy signatures allowed. Digital or “scanned” signatures are accepted.