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Detailed information about the submission process can be found in our Help section. If you are interested in having the library manage the submission process for you please see the Collections Policy for more information.

How do I gain authorization to submit to Texas ScholarWorks?

Faculty, Staff and Graduate StudentsIf you are interested in submitting to an existing collection, please contact tsw@utlists.utexas.edu for further information. 

DepartmentsDepartments or research centers on campus wishing to establish their own collections may do so by contacting tsw@utlists.utexas.edu  to begin the process.

Undergraduate Students
Individual undergraduate students wishing to submit must first obtain a faculty or departmental sponsor. Once faculty sponsorship has been obtained, contact the Repository Curator at tsw@utlists.utexas.edu for authorization.

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If your department or research unit wants to establish a collection, we are happy to work with you to set up access, membership, and other parameters. Each collection will have one or more people who will help define specific procedures and guidelines. For more information about collection responsibilities, see the Collections Policy. To get started, please contact tsw@utlists.utexas.edu.

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TSW accepts research and scholarship, as well as works that reflect the intellectual and service environment of the campus. Specifically, all kinds of scholarly research materials and content including pre-prints, post-prints, previously published material (if allowed by the publisher), working papers, technical reports, presentations, as well as other scholarship not usually submitted for peer-reviewed publications may be submitted to an appropriate collection in TSW. The work submitted must be ready for distribution (see the Submission and Withdrawal Policy for more information on submission guidelines). For information about submitting data, see FAQ #4 Texas Data Repository or the Research Data Services website.

Can I upload video and audio files to Texas ScholarWorks?

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Any digital format will be accepted; however, we encourage you to submit in a file format recommended for submission (please see Recommended File Formats for a list of preferred formats).

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Submission of any single file larger than approximately 700 MB may require the assistance of the Repository Curator.  Please contact tsw@utlists.utexas.edu if you plan to submit files larger than 700 MB. 

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You may use TSW to archive a journal and make it available online; however, the repository is not an electronic journal publishing system and has no workflows for peer review. The Texas Digital Library (TDL) provides journal publishing services with a peer review workflow for researchers who want to start new journals or migrate an existing peer-reviewed journal to a new online system.  Please visit https://www.tdl.org/journals/ for more information on this service from TDL.If you are interested in learning more about TDL journal publishing services, please email tsw@utlists.utexas.edu. 

What descriptive information do I assign to my work during submission?

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Additional information about your work is optional and highly encouraged:

  • Description
  • Publisher
  • Citation
  • Series/Report number
  • Identifiers (ISBN, ISSN, etc.)
  • Language
  • Abstract
  • Sponsors
  • Description

Does Texas ScholarWorks automatically assign any descriptive information or tags?

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When you agree to our Distribution License you grant TSW the non-exclusive right to:

  • retain, reproduce, and distribute the submitted work;
  • keep more than one copy of the work for purposes of security, backup, preservation, and access, and;
  • migrate the work to various formats as needed in perpetuity for preservation and usability. 

For additional information, please see the Copyright and Licensing Repository Policy.

What rights do I retain to my work when submitting to Texas ScholarWorks?

You, or your copyright assignees, retain all your intellectual property rights. The limited rights you grant to TSW are non-exclusive, and your ability to grant, assign, or retain any and all rights you had before your submission does not change as a result of your submission. For more information, please see the Copyright and Licensing Policy. Please note that some publishers may ask that you grant them exclusive rights to your work, thus limiting your ability to use the work as you see fit and perhaps even limiting your ability to submit it to TSW. Please email tsw@utlists.utexas.edu with questions about rights for your works.

If I no longer hold the copyright to an article or other publication, can I still submit it to Texas ScholarWorks?

You, or your copyright assignees, retain all your intellectual property rights. The limited rights you grant to TSW are non-exclusive, and your ability to grant, assign, or retain any and all rights you had before your submission does not change as a result of your submission. For more information, please see the Copyright and Licensing Policy. Please note that some publishers may ask that you grant them exclusive rights to your work, thus limiting your ability to use the work as you see fit and perhaps even limiting your ability to submit it to TSW. Please email tsw@utlists.utexas.edu with questions about rights for your worksMost publishers will allow some version of a previously published article to be made freely accessible online. The Sherpa list of Publisher Copyright Policies and Self-Archiving is the most definitive list of publisher policies at this current time. If you have a list of your publications, Repository staff can investigate permissions for you. You may also contact your publisher directly and ask whether you can submit your previously published work into TSW. If you have questions about submitting previously published materials, please contact tsw@utlists.utexas.edu.

When you publish, you can negotiate with the publisher to retain the right to submit your work to TSW by using the SPARC Author Addendum or by directly modifying the publisher’s license. Please see the Copyright and Licensing Policy for more information.

Can I publish my work if I've already submitted it to Texas ScholarWorks?

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