Page History

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1. Assistant Professor sends Department Chair a written request for an extension of their probationary period, including the reason(s) for their request and specifying the academic year to which the EPP would apply. 
2. Chair/department staff confirm EPP request meets eligibility guidelines.
3. If Chair supports request, Chair writes a brief statement of support. Chair should send both written statements to department manager (or other designated staff person).
4. Department staff member should submit the two written statements via the EPP and MID portal.
   1. The request and chair support statements can be emails, but if so, please save the emails as PDFs prior to uploading.
   2. File names:
      1. Assistant Professor’s request: “YY-YY_Lastname_EPP-Request”
      2. Chair’s supporting statement: “YY-YY_Lastname_Chair-Support”
      3. YY-YY = the academic year to which the EPP would be applied
      4. Lastname = the Assistant Professor’s last name
5. If Dean supports request, COLA HR will send the original request, the Chair's written support, & the Dean's signed memo of support to the Provost Office [Academic Personnel Services] for review.
6. The Provost Office reviews the request; if approved, the Provost Office sends the official memo of approval to COLA HR.
7. COLA HR sends the Assistant Professor and Chair (cc: Dept. Staff) the formal approval of the extension and requests that the Assistant Professor sign the approval document to acknowledge their receipt & their understanding of the impact on their tenure probationary timeline.
8. Assistant Professor signs the approval notification and returns it to COLA HR (cc: Dept Staff). Asst. Prof. and Dept. keep copies for their files.
9. COLA HR sends the signed EPP approval notification to the Provost Office and keeps a copy on file (along with the request documents).

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Related policies:

HOP 2-2020: https://policies.utexas.edu/policies/extension-tenure-track-probationary-periodExtension of the Tenure Track Probationary Period

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Other Related Links:

COVID-19 Extensions: https://provost.utexas.edu/the-office/faculty-affairs/probationary-period-extensions-for-tenure-track-faculty/

Modified Instructional Duties