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OOEFs must be processed any time university funds are used to pay for food, beverages, flowers related to an event, greeting cards, and sometimes parking. An “official occasion” is defined as a reception, luncheon, dinner, or similar event that is sponsored and funded by UT Austin (e.g., conferences, meetings, planning retreats, staff meetings). These functions are normally associated with special programs or conferences, university guests, faculty and staff recruitment, or business meetings that span a meal time.
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