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Alternate Zoom Room Setup for Better Meeting Quality

This method of initiating a Zoom meeting puts the bulk of the Zoom workload onto your laptop, which should will result in a better meeting experience with clearer video. The main difference between the instructions for UTC/Rowling Hall and CBA/GSB is that in the first instance you do not connect your laptop to the desk with an HDMI cable. Use the "utexas" WiFi connection instead. In the second instance you do connect your laptop to the room's desk with an HDMI cable. In both instances, you will share your presentations from your laptop and not through the room's touch panel Another advantage is that you can do polls and use breakout rooms.

For UTC and Rowling Hall Zoom Rooms

1. Join your Zoom meeting with your laptop first to ensure that the laptop becomes the meeting host. Note: Do Do not connect your laptop with an HDMI cable to the desk, use the utexas WiFi connection for internet connectivity
2. Join your Zoom meeting with your laptop first to ensure that the laptop becomes the meeting host. 
3. When After joining your meeting, close  close the options panel to join with computer audio or phone without picking either of them. Ensure that your laptop audio is microphone and speakers are muted (dismiss any warning that there won’t be audio on the Zoom recording. Your audio will be recorded through the room's microphone and camera)
4. Use the room's touch panel to join the Zoom Room to your meeting
5. On your laptop make the the Zoom Room a co-host. This will allow to you to use the room’s document camera if you need it
6. Continue the meeting using your laptop to share presentations, etc. If you would like to use the room's doc cam, press the Doc Cam button on the desk's touch panel to switch to it. To return to your presentation presentation simply share it from your laptop again. The Zoom meeting will automatically switch back to your laptop presentation

For CBA and GSB Zoom Rooms

1. Connect your laptop with an HDMI cable to the desk
2. Join your Zoom meeting with your your laptop first to  to ensure that the laptop becomes the meeting host. Note: Do connect your laptop with an HDMI cable to the desk. Do  Do not hit share on the touchpaneltouch panel, use your laptop to share your presentation
3. After When joining your meeting, close  close the options panel to join with computer audio or phone without picking either of them. Ensure that your laptop audio is microphone and speakers are muted (dismiss any warning that there won’t be audio on the Zoom recording. Your audio will be recorded through the room's microphone and camera)
4. Use the room's touch panel to join the Zoom Room to your meeting
5. On your laptop make the the Zoom Room a co-host. This will allow to you to use the room’s document camera if you need it
6. Continue the meeting using your laptop to share presentations, etc. If you would like to use the room's doc cam, press the Doc Cam button on the desk's touch panel to switch to it. To return to your presentation simply share it from your laptop again. The Zoom meeting will automatically switch back to your laptop presentation

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