Curators' Training Manual
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MyTSW
An account, called MyTSW, is maintained for each TSW member. Authentication to MyTSW is tied to your UT EID if you are a UT student, faculty or staff, or tied to your email address if you are a non-UT person. If you are an authorized TSW submitter or supervisor, or if you are a staff member responsible for a repository collection or metadata maintenance, you will have a MyTSW section.
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You must log in to the system if you:
- Wish to subscribe to a collection and receive e-mail updates when new works are added, orsubmit or edit an item or create or edit a community or collection
- Wish to go to the MyTSW section that tracks your subscriptions and other interactions with TSW requiring authorization (if you are a submitter for a collection, for instance.)submissions and workflow tasks
When you access an area of TSW that requires authorization, the system will require you to log in with your UT EID and password, or if you are a non-UT person, with your email address. For authorization contact the Repository Curator.
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- A list of your in-progress submissions - from this list you can resume the submission process where you left off, or you can remove the submission and cancel discard the work.
- A list of works that you have submitted and that have already been accepted into TSW
- A list of the submissions which you are supervising or collaborating on.
- If you select Workflow Tasks from the drop down menu under Show, you will see a list of submissions that are awaiting your action (if you have a collection workflow role).
- A link to a list of works that you have submitted and that have already been accepted into TSW.
Submit Works
The submission process is the function that enables users to add a work to TSW. The process of submission includes uploading the file(s) comprising the digital work and filling out a web form with information about the work. Each community sets its own submission policy.
Submitting a work to TSW is a simple process. At any point in the submission process you can stop and save your work for a later date by clicking on the "Save for Later" button at the bottom of the page. The data you have already entered will be stored until you return to the submission, and you will be reminded in the MyTSW section that you have a submission in process. If somehow you accidentally exit from the submission process, you can always resume from your MyTSW page. You can also cancel your submission at any point by clicking on Discard. For questions about mediated submission, please contact the Repository Curator.
Browse
Browsing TSW
Users can browse TSW Browse allows you to go through a list of works in a variety of specified orders:ways:
- Clicking on Communities & Collections at the top of the screen Browse by Community/Collection takes you through the communities in alphabetical order and allows you to click and see the sub-communities and collections within each community. Alternatively, you can click on the top level community you want to browse by using the community links under Communities in TSW.
- Browse by Date Issued allows you to move through a list of all works in TSW in chronological order by date of publication.
- Browse by Author allows you to move through an alphabetical list of all authors of works in TSW.
- Browse by Title allows you to move through an alphabetical list of all titles of works in TSW.
- Browse by Subject allows you to move through an alphabetical list of subjects/tags assigned to works in TSW.
- Browse by Department allows you to move through an alphabetical list of academic departments and research units on campus assigned to works in TSW.
To browse a specific community or collection, navigate to that community or collection and use the browse menu on near the right side middle of the screen.
Search
To search all of TSW, use the search box at the top of the navigation bar on the right.
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