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Sample Request Email
To: ugs.webdev@austin.utexas.edu
Subject: Project Request - Kadigan Program Scholarship Application
Project
The Kadigan Program would like an online application form for our Lillian Virginia Mountweazel Memorial Scholarship to replace our paper application. The online application should replicate as much as possible the current paper application (attached to this email) and should include:
-EID Login
-Eligibility Verification: Students must be currently enrolled in UGS and have at least a 3.0 GPA
-Auto-fill: Basic student information for Name, EID, Email address, first-semester enrolled, and GPA should be automatically input from the UT mainframe
-Scholarship specific fields: 2 short essay fields, and 5 radio button questions (see application form)
-Resume Upload (pdf only)
-Students should be able to return to an incomplete application to continue work before submission.
On the administrative side we would like:
-A listing of all applications and whether they are in progress or submitted
-Search of applications and an excel download
-An application view to see the details at a a glance
-Turn application on and off depending on time of year
Impact
We currently have 100-125 students apply for the scholarship every year. We have a committee of 2 staff and 3 faculty who review all the applications, so we either need to print packets for each of them, or scan and upload all of the applications, essays, and resumes. We estimate we could save approximately 40 hours of total work hours per semester with an online application.
Delivery Date
12th class day of fall 2016
Contact
Joan Goodworker
UGS WebDev Current Project List