...
Step 3 - Configure The Folder Sharing Invitation
After clicking the Invite People Share this Folder button a window will pop up with options to configure whom you want to share the folder with, what permissions you want to give them, and what you want to appear in the automated folder invitation email that is sent out. Specify the following for each field in the popup window:
Invite People - If sharing with a current UT Austin faculty, staff, or student: Specify their UT EID username here. After you type in their EID username their full legal name should appear below this field along with an email address of the form theirEID@eid.utexas.edu. Click on the person's name when it appears to add their EID account to the invite field. If after typing an EID and you do not see their name pop up below this field that means the UTBox system could not find their user account. Double-check the EID to make sure you typed it in correctly. If you are sure it is correct then either the person is no longer affiliated with the University or there is a problem with their UTBox account.
- If sharing with someone that is not a current UT Austin faculty, staff, or student (Non-UT Austin affiliate): Specify the person's preferred email address. They will receive a folder sharing invitation email to this address with a link to create a free Box.com account if they don't already have one associated with this email address.
Repeat the process of adding people you want to share the folder with until everyone is listed in this field. | Note |
|---|
When you invite a person to a UTBox folder that person will have the permissions you assign in that folder AND all sub-folders. You can’t individually remove the person’s access to any of the files in the folder or its sub-folders. |
| Info |
|---|
| title | What is that @eid.utexas.edu email address? |
|---|
| That is what UT Austin calls an "Institutional Identifier (IID)". Everyone with a UT EID account that is currently affiliated with the University is assigned one and it is primarily used for services provided by 3rd parties such as UTBox. Click here for more information about the IID. |
| Specifying a UTBox account EID username: 
Specifying the email address for someone not currently affiliated with UT Austin: 
|
Invited Permission Specify the level of access you want to give the people you are sharing the folder with. Click here for a more detailed description of the different permission levels. | Note |
|---|
| title | Preview Access Doesn't Guarantee Your Data Can't Be Saved |
|---|
| If you grant someone "Previewer" permissions, they will only be able to view files you share with them inside their web browser provided the file you are sharing with them is supported by the Box preview function. This is useful if you want to share data with someone but want to discourage them from directly downloading the data. Keep in mind that a person could still take screenshots or manually write down the data you share with them. So "Previewer" access doesn't guarantee a person can't use some alternate means of copying the data. |
| |
Message (Optional) Whatever you type in this field will appear in the invitation notification email the person(s) you are sharing the folder with will receive. | |
...
