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Co-owner

This permission will give a person full access to change all settings on the folder. They will basically have the same settings as you have in terms of being able to modify the folder settings. This includes the following:

  • The ability to grant new people access to the folder and its sub-folders.
  • Remove people's access to the folder and all sub-folders.
  • Enable/disable the ability for ANY person with access to the folder to invite ANY person without your knowledge.
  • Create direct web links to folders or files in the folder. They could also configure these web links such that they DO NOT require a password to access the linked folder/file.

Only give this permission to someone you trust and is fully aware of the data security requirements of the files contained in the folder. Typically this permission is given to individuals that are delegated the day-to-day management of a folder.

Editor

This permission is what is typically given to people you want to freely collaborate with. They will be able to create new folders, upload files, download files, edit files, and delete files in the folder and sub-folders.

Warning
titleCaution

By default this permission level will also be able to grant additional people (even people not affiliated with UT) access to your UTBox folder without needing to go through you. The additional people they add to the folder could they themselves add more people and so on. If you do not want Editors to be able to grant additional people access to your folder you should enable the Box folder setting: Invitation Restrictions | Only Owners and Co-owners can send collaborator invites. This will allow you to have better control over who has the ability to grant access to your folder by restricting that ability to only the Co-owner permission level. Click here for instructions on how to do this.

Note
titleUpdate to Collaborator Invites

August 2016. The Information Security Office made changes to UTBox that restrict initiating collaborator invites to the respective UTBox folder owner or co-owner(s). This is to prevent an external collaborator you might invite from being able to invite other external collaborators without your knowledge.

Viewer Uploader

This permission allows a person to not only upload files to the folder but they can also view, edit, and directly download ALL files in the folder and sub-folders. The only thing they cannot do is delete files. They could still open up a file and edit its contents by deleting everything in it. This would effectively delete the file. The person can also create a web link to any item in the folder. However, they are limited to only creating a web link that is only accessible to the other people who have access to the folder.

Preview Uploader

This permission allows a person to upload files to the folder and sub-folders AND they can click on any file in the folder or sub-folders and preview its contents inside of their web browser. They cannot directly edit or download the file. Technically a person could save a picture of the file contents to their computer by taking a screenshot of their web browser while the file contents are being displayed in it.

Note
titlePreview Only Works on Certain File Types

Box supports previewing many different file types such as Microsoft Office documents and Adobe PDFs however there are some file types it does not support. If a person with this permission level clicks on a file that is not supported by the Box previewing function then they will get an error message and not be able to view the file. Click here for a list of file types currently supported by the Box preview function.


Viewer

A Viewer has full read access to a folder and its sub-folders. Once invited to a folder, they will be able to preview, download, make comments, and generate shared links.  They will not be able to add tags, invite new collaborators, edit shared links, upload, edit or delete items in the folder.

Previewer

A Previewer has limited read access. They will only be able to preview the items in the folder or its sub-folders using the integrated content viewer in their web browser. They will not be able to share, upload, edit, or delete any content. See the note in the "Preview Uploader" permission description to read about the limitations of the in-browser preview function.

Uploader

This permission allows a person to ONLY upload items to the folder or its sub-folders. They cannot view, edit or delete files – not even files they upload to the folder. However, the person can still see all the file and folder names in the folder – they just can’t open them up. Care must be taken with a folder containing images. A person with this permission can still see the small auto-generated thumbnail images next to image files in the folder. If it is not permissible for the individual to view any of these images, then they should not be given access to any folders containing these image files.

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