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- Arrive early. Set up the room and media, and greet your committee and attendees.
- Distribute forms and paperwork from step 8. Have the appropriate documents to acquire all of the necessary signatures. The "gold" form will be sent directly to you, your supervisor, and the Graduate Coordinator via email one week prior to your defense. Please check with your supervisor to ensure this is brought to your defense and all signatures are acquired. Distribute a Learning Outcomes form to each committee member. This must be completed and returned to the Graduate Coordinator after the defense.
- Conduct your defense. The process can take up to a few hours. Including , including the presentation, questions, and deliberation.
- Acquire signatures. If you have successfully defended, acquire signatures for your forms. You should get signatures on the gold form, the signature page, and the have your committee complete the Learning Outcomes Forms.
- Gold Form signature updates as of fall 2017. Signatures may be original or electronic. Electronic signatures preferably consist of a certificate logo (Adobe, DocuSign) or an actual written electronic signature. Typed names will not be accepted. All signatures must be dark enough to withstand multiple scans and prints.
- Authorized designees. If the GSC Chair is unavailable for signature, the BME Graduate Advisor or BME Department Chair may sign instead.
- The final, signed gold form must be submitted on gold paper. The best process to accomplish this is to collect all signatures on a white piece of paper. Once signed by all committee members, copy the document to goldenrod colored paper. The Graduate School will not accept a document that has been printed with a gold background on white paper, as the back of the page will be white. See the Graduate Coordinator for gold paper.
- Collect Learning Outcomes forms in sealed envelopes or have your committee members submit them to the Graduate Coordinator.
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- Check in with the Graduate Coordinator. Bring your signed paperwork to the Graduate Coordinator so copies may be made for your and the department's records. Your supervisor may give the gold form to Graduate Coordinator to submit to the Graduate School.
- Submit your paperwork. Turn your paperwork in to the Graduate School in person. DO NOT SEND YOUR PAPERWORK THROUGH CAMPUS MAIL. All documents must be received by the Graduate School by their established deadline. Late paperwork will prevent you from graduating.
- Upload your dissertation. You must upload your dissertation by the Graduate School's deadline.
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Commencement
The Cockrell School of Engineering hosts one commencement ceremony each spring. Students who graduated in the summer or fall semesters prior to the ceremony and those who have applied to graduate in the spring may participate. Learn more here about the Cockrell School of Engineering Commencement Ceremony. For spring 2018 graduation, you must register by completing an Intent to Graduate Form by April 2, 2018 in order to have your name in the program.
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Regalia must be purchased or rented for the ceremonies and details for required regalia can be found online at the links for each ceremony. You can purchase or rent regalia at the University Co-op. Check the co-op site for details and deadlines.