...
All UT students have an advising bar on their registration automatically placed by the UT Registrar. In order to have the advising bar removed so you can register, you must first be advised by your faculty adviser and turn in the EDP Advising Form to have the advising bar removed. Your faculty adviser will assist help you in filling out an Advising Form fill out the form during your advising session with them, which will include your name, EID, and the courses you have been advised to take for the following semester. You must then turn in the completed and signed form to EDP (instructions on the form), and the EDP . After you turn in your form, the EDP registration staff person will remove your advising bar (or contact you with follow-up questions, if needed). Note: students must go over their Program of Work with the faculty adviser during the advising session, so be sure it is updated.
Registration Bars
There are other kinds of registration bars placed on student records by various UT entitites. Students must clear any other bars that may prevent timely registration, such as owing money for library books, money to the health center, etc. Any registration bars through the department that issued it. Bars will be listed on UT Direct. Financial your Registration Info Sheet (RIS). Financial bars, in many cases, may be cleared by making payment online (online via your What I Owe) page. For non-financial bars, you must contact the department listed on the bar details to have it cleared. Tip: Be sure to update your emergency contact information in UT Direct annually, as failure to do so may result in a registration bar from UT.
...
You will register for each semester online through the Registration System online. You should plan to advise at the first opportunity and register early, as courses can fill and delaying registration may limit your ability to add courses. General registration access periods are available via the UT Academic Calendar online, and your exact/specific registration times are available via your Registration Info Sheet (RIS), accessible via the UT Registrar's page. You must register as soon as possible to ensure your seat in the class, as well as ensure the course is not cancelled due to low enrollment. Do not If you wish to register for classes that are courses not on your Advising Form. If you wish to change your advised class schedule, you must notify your faculty adviser and the EDP registration staff person. For restricted non-EDP ( out-of-department ) courses, you must contact that department for permission to add their class. If you have issues getting into any of your EDP classes, or have other registration issues not addressed on this page, contact Kim.
Dropping and Adding Courses
Students may drop or add courses (approved by their faculty adviser and with notification of EDP curriculum coordinator) through the online registration system during the first four class days of a long semester and the first two class days of summer sessions.
During the fifth through twelfth class days of the long semesters, and the third and fourth day of summer sessions, the EDP curriculum coordinator can make adds and drops for students who have faculty adviser approval for the changes. After this period, EDP staff no longer have access to the registration system and adds, drops, or changes to grading basis require special paperwork and permission. See Late Registration section below for details on late registration and late drops.
Check your registration carefully! Graduate students are expected to ascertain they are in the correct classes. Please be sure to verify through the online registration system, and with the instructor on the first day of class, that you are registered for the correct course. Some courses have the same course numbers but different topics, slightly different names, identically-named undergraduate versions, etc. Students have received an F or NC (no credit) grade at the end of a semester after diligently attending class and completing assignments, but for the wrong class! An F or NC grade cannot be changed except with approval of the Graduate Dean, which involves a petition process.
| Anchor | ||||
|---|---|---|---|---|
|
Late Adds
Late registration is a serious matter. Late fees can be substantial, and the amount of paperwork needed to late-register is cumbersome.
If you register late (or forget to pay for your classes on time and your courses have therefore been dropped by the Registrar), you must e-mail the EDP Graduate Coordinator the circumstances that led to your late registration. These circumstances will be reviewed by the EDP Graduate Adviser and, if there is still space available in the courses you need, the Graduate Adviser may decide to petition the Graduate Dean to allow you to register late. In this circumstance, you must (1) complete the late registration formthe Graduate School's Late Registration Form; (2) obtain the signature of the instructor(s); (3) obtain the EDP Graduate Adviser’s signature, ; (4) obtain a petition letter from the EDP Graduate Adviser; (5) take this paperwork to the Graduate Dean’s Office in the Main Building, ; and plan to spend some time in the Main Building offices to pay the tuition, fees, and late fees that same day.
If you foresee issues making the tuition payment deadline (including problems getting financial aid applied), UT suggests taking out a UT tuition loan in order to pay on time as the interest rate of the loan is often considerably less than late registration fees.
Dropping and Adding Courses
Students may drop or add courses (approved by their faculty advisers and cleared by Department staff) through the online registration system during the first four class days of a long semester and the first two class days of summer sessions.
During the fifth through twelfth class days of the long semesters, and the third and fourth day of summer sessions, the EDP registration staff person can make adds and drops for students who have their faculty advisers’ approval for the changes. After these periods, students are permitted to add classes only under exceptional circumstances. If you add a class late, you must e-mail the EDP Graduate Coordinator the circumstances that led to your late course addition. These circumstances will be reviewed by the EDP Graduate Adviser and, if there is still space available in the courses you need, and if he decides to petition the Dean to allow you to add the course late, you will need to: complete an add/drop form, obtain the signature the instructor, obtain the Graduate Adviser’s signature along with the accompanying petition, walk those to the Graduate Dean’s Office in the Main Building, and plan to spend some time in Main Building offices to get approval for the late add and to pay the fees.
Late Drops
Graduate Graduate students may drop a class through the last class day of a semester, and the instructor will assign a symbol of Q (Quit) or F (Fail). The form you will need to late-drop a class can be obtained from the Graduate Coordinator. Because the form requires the signatures of both the instructor and the Graduate Adviser, it is best to decide to drop a course before the last week of classes (and certainly prior to being in a failing status in the course). If you wait until the last week of class, you will need to walk the paperwork to the Graduate School yourself in order to ensure timely recording of the change.
Check your registration carefully! Please verify through the online registration system, and with the instructor on the first day of class, that you are, in fact, registered for the courses you intend to take. Some courses have the same course numbers but different topics, slightly different names, etc. Several students have received an F or NC (no credit) grade at the end of a semester after diligently attending class and completing assignments, but for the wrong class!
An F or NC grade cannot be changed except with approval of the Graduate Dean. The Graduate Dean does not take kindly to petitions of this nature, as graduate students are expected to ascertain they are in the correct classes. Please, therefore, take the time each semester to be certain you register for the correct courses.
classes.
Continuous Registration
All students are expected to register and pay tuition and fees by the appropriate deadlines of the fall and spring semesters of each academic year until graduation (this continuous registration rule does not apply to summer sessions).
...
Full-time status is necessary to receive most University fellowships, reside in University housing, and be employed for an academic appointment (Teaching Assistant, Research Assistant, Assistant Instructor, etc.). Full-time student status is also typically required for visa permits for international students (until they reach candidacy), and is frequently required for student loans or deferment of existing loans (check the Office of Student Financial Services or your lender). Full-time registration in the summer, for the purposes of having an academic appointment (TA, RA, AI, etc.) is three hours (either summer session).
...
The maximum course load for a graduate student during long semesters is 15 hours; 12 hours is the maximum during the twelve weeks of summerfor the summer session. A heavier course load must have the recommendation of the Graduate Adviser and approval of the Graduate Dean. Approval is granted only one time and under certain circumstances. Contact the EDP Graduate Coordinator if you need to take more than the maximum number of hours.
...
Typically, a graduate student may apply for a leave of absence of no more than two long semesters. Requests for a leave of absence must be recommended by your faculty adviser to the Area Chair or your area's Program Director, who will email a leave of absence request to the Graduate Adviser (including details regarding duration and reason for the leave), who will notify the Dean of Graduate Studies.
If a student has been admitted to candidacy for the a doctoral degree, the GSC Executive Committee (GSC EC) and Dean of Graduate Studies must also approve a leave of absence. The Dean of Graduate Studies approves such leaves of absence only in rare and unusual circumstances (typically documented medical reasons and never for financial reasons). In-candidacy students who leave The the University without an approved leave of absence must reapply for admission and, if admitted, must pay for all semesters of dissertation missed during the leave.
...
Federal Financial Aid
All students who are receiving federal financial aid are subject to the "excessive hours" limitations of the Office of Student Financial Services. A Satisfactory Progress Appeal form must be filed and approved in order for you to receive federal financial assistance if you exceed 40 hours for a master's degree, or 160 hours for doctoral degree (without a master's) and 140 hours for a doctoral degree (with a master's - - even if the master's degree is from another university, and regardless of how the degree was financed). In addition, there is a maximum amount students may receive from federal financial aid. You can find more complete information on the Financial Services website, or by contacting your Student via UT Financial Services representative.
Academic Warning, Dismissal, and Termination
...
The GSC may recommend termination to the Dean of Graduate Studies if a student is not making satisfactory progress. Again, contact your faculty adviser to learn what constitutes satisfactory academic progress in your area/program. Students have the option to voluntarily withdraw from the doctoral program.
Other
Cross-listed courses taught by EDP faculty cannot be counted as out-of-department courses.