Page History

Personnel:

Salary rates are based on approved salaries for the fiscal year and are derived from University approved pay plans for the job categories. In accordance with The University of Texas at Austin budgeting practices for all grant funding regardless of source, salary rates are escalated by 3% in subsequent years for projected increases as determined by our academic unit's fiscal office to document actual needs for budgeting and accounting purposes.

3% increase each project year

Faculty

Faculty are budgeted using their 9-month institutional base salary rate (base salary plus their supplemental pay). This rate is extrapolated to a 12-month rate for calculations during the summer. Faculty salaries are set by the hiring department and available in Workday.

9-month (Acad.)

Varies

+add academic year supplements

Researcher/Staff

Researchers/Staff are appointed using their 12-month salary rate for the calendar year. Researcher/Staff salaries are set by the hiring department and available in Workday. If a position is TBD, the salary can be estimated using the salary range set forth for the anticipated job title established in Workday.

12-month

Varies

Postdoctoral Fellow

Postdocs are appointed using their 12-month salary rate for the calendar year. Postdoc appointments are made for a minimum of 9-months at a time and salaries are set by the PI hiring them on the project and are set based on their experience and skills. They must be meet a minimum of full-time (40 hours) appointment to qualify as a Postdoc and must include a mentoring element intended to produce a professionally developed academic scholar.

12-month

Current COERA Recommended starting min.:

$60,000

GRA

GRAs are appointed using their 12-month salary rate for the calendar year. GRA salaries are set by the PI hiring them on the project and are set based on their experience and skills. COE requires a Graduate School. Currently, the required GRA annualized salary of is $50,666.67.

12-month

Current COE Required:

$50,666.67

Hourly

Hourly employees are calculated using their hourly rate translated to an annual salary. //See below template instructions for calculating annual salary based on hourly rate.//

Student hourly employee salary information can be found on the UT HRS website: LINK

All other hourly employees salary information can be found in Workday for the title you will appoint them.

Student

Varies for title

See HR link

Other

Varies for title

Use Workday

Benefits Eligible

(20 hours or more)

Fringe benefit rates are based on The University of Texas at Austin’s current federally negotiated fringe rates for the appropriate employee benefits level at the time of proposal submission. In accordance with University budgeting policy, all future fiscal years are escalated by 0.5% for fringe benefits eligible full-time and part-time employees for anticipated increases. For appropriate budgeting purposes, weighted fringe rates have been calculated and applied based upon project period start and end dates for project years that span two fiscal years. View negotiated fringe rate guidelines here: https://research.utexas.edu/osp/prepare-submit-proposal/fringe-rates-guidelines/

FY 20-21
30.1%

Future FY 0.5% increase each fiscal year

Benefits Ineligible

(less than 20 hours)

FY 20-21
5.68%

Future FY no increase

Tuition:

As per University policy, the College of Education remits tuition for all graduate research assistants working on sponsored projects. The graduate tuition rate varies between University colleges and is set each academic year (fiscal year) by the Graduate School. College of Education remits the portion of tuition proportional to the effort committed to the project based on the full tuition cost necessary for GRA status (9 hours for each long semester, 3 hours for the summer semester). Additionally, tuition costs are increased by 2% subsequent fiscal years in order to account for anticipated tuition increases.

Percentage based on effort committed

2% increase each fiscal year

Fall – Spring

FY 2020 – 2021 (9 hours – per semester)

$4,637

Summer

FY 2020 – 2021 (3 hours – all summer)

$1,771

TRAINING GRANT ONLY:

Stipends/

Scholarships/

Fellowships:

TRAINING GRANT ONLY: Costs of scholarships, fellowships, and other programs of student aid are allowable only when the purpose of the sponsored agreement is to provide training to selected academic training participants and the charge is approved by the sponsoring agency. Fellowships are normally paid as stipends (not salaries) but sponsors may allot a separate and limited amount for salary and fringe benefits. Stipends are budgeted based on generalized student salary rates, dependent on anticipated cost at time of proposal. Stipends are IDC Exempt.

Varies

Human Subjects Participant Incentives:

Human subjects participant incentives are set by the Principal Investigator based on reasonable amounts to help ensure a sufficient response rate for the project’s analysis. Charges are generally calculated per person and monetary type (gift card, cash, check) should be specified.

Varies

Consultants:

The consultant category is used for payments made to an outside person or company providing an individual service, technical assistance, and/or review to the project. Honorariums for Advisory Boards, Consultant fees, Consultant Travel, Consultant Materials, and Teacher Instruction Fees are all examples of appropriate consultants. Rates included are provided by consultant at their established standard rate or a fair honorarium based on past experience. Depending on the situation, either an Individual Service Agreement, Business Service Agreement, or a Purchase Order (PO) is used for the purposes of contracting a consultant through the university. Please see Contractor Evaluation document for clarification on what mechanism to use.

Varies

Service Agreement/Vendor Services:

This category includes services obtained for the project’s quantitative or qualitative data analysis, website creation, or other similar services provided as a normal course of business by the provider. Any service that consists of a fair-market valued service provided to anyone outside of the university is included in this category. Rates are provided by service provider at fair market value quote. Please see Contractor Agreement Evaluation document for clarification on what mechanism to use.

Varies

Subawards:

Subawardee must submit a letter of institutional approval, statement of work, budget, and budget justification explaining justifiable cost. The PI must review costs and confirm they are reasonable and allocable. Subawards should be utilized for any contracting of an individual or institution performing a significant portion of the research work and therefore should be restricted by the same terms and conditions as UT under the Sponsor Contract. Please see Contractor Agreement Evaluation document for clarification on what mechanism to use.

Budget from Institution

Full IDC

Subawards must use their full-negotiated IDC rate for any federal or federal pass-thru proposal budget submitted to UT. UT’s portion of IDC to be recovered on these subawards is up to the first $25,000 of each subaward (regardless of the period covered).

$25,000

Reduced IDC

Exceptions to the above policy in which a subaward’s IDC rate is reduced are subject to Sponsor IDC restrictions. Additionally, situations in which UT IDC is reduced, IDC is calculated using the full sub amount (total direct costs), not the restricted first $25,000.

TDC

Capital Equipment:

Capital equipment is any single piece or set of materials, technology, or software purchased in excess of $5,000 that has a useful life of more than one year. Capital Equipment is IDC Exempt on full IDC grants.

> $5,000

Materials and Supplies:

This category includes expendable supplies for research activities as well as photocopying, printing, report preparation expenses, mailing costs, and other standard project expenses related to the project’s report production and data collection. Estimates are based upon past experience and actual expenses as incurred will be charged.

Additionally, this category encompasses: computers, laptops, software, lab materials, transcription equipment, data collection equipment, testing materials, assessment materials, and any equipment piece less than $5,000, etc.

Generally, a minimum of $200 is set aside in Materials and Supplies for the expected expendable supplies associated with report production or GRA recruiting. However, this amount may be reduced or replaced by other anticipated costs.

Varies, Any single piece

< $5,000

$200 minimum per project recommended

Publication Costs

This category includes expenses for the materials and fees associated with publications resulting from this project.  Estimates are based upon past experience and actual expenses as incurred will be charged.

Varies

This category includes expenses for transcription services to be obtained for project qualitative data analysis. Estimates are based upon past experience and actual expenses as incurred will be charged.

Workshop and
Conference Costs

Computer Services

If needed, this allocation covers fees to be paid to The University of Texas College of Education Information Technology Office for various computer related services on projects.  Costs are provided as estimates by the COE-ITO as part of negotiations with PI.

Varies

Travel:

All travel on the project must be directly allocable to this project only and specific to project purposes and information dissemination.

All rates are based on University and State travel reimbursement rates:

https://financials.utexas.edu/hbp/part-11/5-2-meals-and-lodging#d -- univ. rates

https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php -- state rates

Domestic

Per Diem (Hotel and Meal):

$144    State Account (In-State Texas)           (Meal $51/d, Lodg. $93/day)
-- rates are for unknown location --- if including known location use GSA rates link

$----    State Account (Out-of-State)             (Use GSA Rates - Link Above)

$260    Local Account (In-State Texas)           (Meal $51/day, Lodg. $209/day)

$375    Local Account (Out-of-State)             (Meal $51/day, Lodg. $324/day)

Vehicle Travel (Mileage): $0.575/mile          Mileage calculated using Google Maps

Airfare Travel:

If known location, estimate using University Sponsored Concur Online Travel System

TBD - $800 roundtrip – TBD USA-wide (based on SFO) – refundable price

          $600 roundtrip – TBD closer destinations (based on ATL) – refundable price

Transportation:

Estimate based off $50/travel day/person for standard shuttle/taxi fees

See Chart

Foreign

Per Diem (Hotel and Meal):

$425    All Foreign Travel                             (Meal $51/day, Lodg. $374/day)

Airfare Travel:

If known location, estimate using University Sponsored Concur Online Travel System

TBD - $1,500 roundtrip - TBD Worldwide (based on NSW) – non-refundable

          $1,200 roundtrip - TBD Europe (based on LHR) – non-refundable

Transportation:

Estimate based off $50/day/person for standard shuttle/taxi fees

See Chart

IDC:

The indirect cost rate of modified total direct costs is based on The University of Texas at Austin’s current negotiated F&A rate at the time of proposal submission.  The rate memo can be viewed at: https://research.utexas.edu/osp/resources/fa-memo/

58.5%

9/2020 – 8/2022