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Theatre and Dance
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Policies and Procedures
There is a hierarchy of priority to room scheduling in the Winship Building. Scheduled departmental classes are first, followed by rehearsal space for the department production season and class-related projects. After these have been scheduled, then spaces will be reserved by request only, including non-curricular work by majors. To make a room reservation request you need to fill out a form that is kept at the Winship Reception Desk, WIN 1.142.
The Laboratory Theatre can be reserved during a weekday (Mon - Fri 9am to 5pm) with a room reservation form. In the after hours and on weekends you can reserve The Laboratory Theatre by sending your request to a graduate student committee overseen by faculty member Larry Bennett. They can be reached at utlabtheatre@gmail.com. We are not able to reserve The Payne and Brockett Theaters. Instead, those spaces are scheduled by Texas Performing Arts: scheduling@texasperformingarts.org.
Access to Dance Studios (1.172, 2.116, 2.120) is limited to work in bare feet, socks, or dance shoes. These rooms are designed for movement work. No rehearsal furniture is allowed.
Please fill out a "room reservation request form" at least 5 business days before the event is scheduled, but no earlier than 2 weeks from the reservation date. These forms can be picked up from The Winship Information Desk when it is open. Return the completed request to The Winship Reception Desk (WIN 1.142) for departmental approval. The form must be signed by a Theatre and Dance faculty member who is willing to serve as the sponsor for your use of the room. AI and TA signatures are not accepted in the faculty signature section. If the room is locked, present the completed form to the building monitor on duty. You will not be allowed to use the space without this written consent. You can pick up your approval form at The Winship Reception Desk between 8:00 AM and 5:00 PM.
We ask that all activities (class-related, rehearsal, etc.) conclude so that students may vacate the building by 11:00 PM Monday-Friday and by 10:00 PM Saturday and Sunday. The Building Monitors secure all rooms before they leave for the evening.
Please note that all rooms must be returned to "classroom order." When you are finished using the rehearsal space, do not leave chairs pushed up against the walls or stacked on top of each other. Return them to the center of the classroom so that the faculty members using the classroom the next morning won’t have to spend time pulling the desks into order to begin their classes. If you have any questions about "classroom order" contact the monitor on duty.
Your room reservation approval can be altered, amended, or canceled at any time if a departmental need arises for the room in question. There is no guarantee that individual reservations will be honored given the hierarchy mentioned above.
Reservation Rules
We ask that you follow the posted rules in the department for the safety and convenience of everyone involved.
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Student Room Reservations
Theatre and Dance students may submit room reservation requests for non-performance spaces 2 weeks prior to the date of use. Any request placed less than 72 weekday hours prior to the date of use will be declined.
The Theatre and Dance scheduling software is called ArtsVision. All Theatre and Dance students will have an individual login for this software beginning October 1, 2018. If your request is related to a curricular need, please state the details of the assignment in your request. Requests that list faculty contact, class, and project will take precedence over other requests.
Room Use Guidelines:
- The University of Texas does not permit room uses for outside organizations. All room use must be directly related to University business and attended by University faculty, staff, and/or students.
- Theatre and Dance faculty/staff sponsorships are required for student room reservations.
- Reservations must be reflected in ArtsVision. All other requests are not considered valid. Theatre and Dance Building Monitors will not grant access to groups that do not have official reservations.
- Any user who violates building use may be banned from the room reservation software and thus may lose room scheduling privileges.
- Examples of unacceptable conduct by students, which are subject to disciplinary penalty, including loss of privileges, encompass, but are not limited to:
- Damaging property of the University.
- Ignoring/disregarding posted signs in spaces.
- Having food/drink/shoes in dance spaces.
- Failure to return spaces to neutral upon departure.
- Activating smoke detectors with unauthorized haze or open flame(s).
- Failure to follow directions from Building Monitors.
- Failure to sign-in/sign-out from spaces.
*ArtsVision Login Information will be sent to all Theatre and Dance students on the listservs in October 2018 and each fall semester from that point forward
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