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- Contact guest artist and confirm the agreement in regard to
- service, dates
- honorarium
- other things covered (flight, lodging, ground transportation, wifi, luggage, parking, car rental,….)
- Provide Liesbeth (at least 2 weeks prior to arrival of guest) with
- Guest artist form (in-house form, to be filled out by faculty Sponsor)
- PIF form (Payee information form – to be filled out by guest)
- Copy driver license guest
- Email confirming the agreement between sponsor and guest
- Liesbeth will process paperwork and contact guest if necessary in regard to travel preferences and hotel confirmation.
- Liesbeth provides sponsor and guest with signature form
- Form needs to be signed within 30 days after services
- Payment and reimbursements are processed within 30 days once signature form is received.
IMPORTANT NOTES:
- ALWAYS ask for driver license and PIF: guest artists move, change names, become businesses. Part of working for UT is providing paperwork
- Once you submit the paperwork no other cost items are added to the guest artist form. Discuss all cost items BEFORE submitting paperwork to Liesbeth
GUEST ARTIST FORM:
- ALWAYS fill out contact information of guest
- Provide details with services: Example - Incorrect: Teach a class to BFA acting Example - Correct: Worshop/Direct/Lead/Teach for (Provide detail on content/concept/and class if applicable)
- Qualifications of guest: 3 lines ONLY – don’t attach a resume
- Double check your account number: contact the accounting office with questions
- Authorized signatures ONLY
- Incomplete Guest artist form will be returned.
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