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- Complete and submit the Request for Travel Authorization Form to Jennifer Kryska at least 3 weeks prior to travel begin date for domestic travel and a minimum of 5 weeks for foreign travel. Submit this request whether or not there is a cost to UT. Additional approval is required for foreign and Washington DC travel. Most foreign destinations are currently considered restricted regions and travel must be approved by the International Oversight Committee IOC. (Note: Canada and Mexico are considered international travel by IOC). For information on this policy and its procedures, please go to Texas Global’s UT Travel Policy to Restricted Regions Web page. Travelers must also comply with UTS190 International Travel Policy. If applying for the Faculty Travel Grant, please complete the FTG application available here.
- Arrange air transportation with the Anthony Travel or Corporate Travel, two of the UT travel contractors. If you want to do it yourself, you can use the Concur online travel tool to make your flights, rental car, and hotel reservations. Please note that all business- related air must be booked through the two UT travel contractors. All business-related car rentals are required to be arranged through any of the five contracted companies: Avis, Budget, Enterprise, Hertz or National. For additional information, exceptions to the policies, please visit the UT Travel Management website. Direct billing for rental car is only available through Avis, Enterprise, or National. To request direct billing of rental car, please complete the Rental Car Direct Billing Request form available through Travel management Services.
- Book your lodging. If using state funds, please look for a state contracted hotel. Hotel directory listing is available here. Reimbursement on federal grants is set by the GSA.
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