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Scheduling Your Class Session in Canvas

To schedule your Zoom lecture in Canvas:

1. Open your course in Canvas

2. From the sidebar, click "Zoom"
3. Click the blue "Schedule a New Meeting" button
4. Fill out the settings for your meeting as desired. You can provide a topic, description, decide the time and duration, and more.
   1. We recommend setting the topic to the course number, e.g., "E 303D Discussion"
   2. Your meeting time and duration should be set to that of your regular class session. In the example at right, the class meets for one hour at 12pm on Mondays, Wednesdays, and Fridays.
   3. By selecting "Recurring meeting", you can automatically schedule the event to repeat each week. Use the "Weekly" option and select the days on which your class occurs.
   4. "Registration" should be left unchecked. This option is not necessary and will significantly complicate joining your meeting.
   5. "Passcode" is unchecked by default. This option is not necessary and may complicate the process of joining for your students.
   6. We recommend checking the "Mute participants upon entry" option. 
      1. This will prevent background noise from students or other participants from being immediately broadcast when they enter the meeting.

   7. "Enable waiting room" will be set on by default, to restrict unauthorized or unwanted access by parties external to UT.

      1. This is, in part, a security measure meant to decrease potential disruption of Zoom meetings.
   8. "Require authentication to join" limits who can join your meetings. This is set to only allow UT Zoom users by default.
      1. If you'd like outside participants to be able to join your meetings, please see our documentation on Allowing Outside Participants.

   9. You can record your class session using the "Record the meeting automatically" option shown in the screenshots below. When recording, use the "In the cloud" option. This will automatically save your Zoom meetings as recordings that you can view in the "Cloud Recordings" tab, which can be easily shared with your students.

      1. Once recording has stopped, it will be processed by Zoom and automatically added to your Cloud Recordings. These may take some time to process, after which you will receive an email notification stating that they are ready.
         
      2. Please note: You will need to click the "Publish" toggle on these recordings to make them available to your students.
      3. Students can access these recordings from the Canvas sidebar for the course under the "Zoom" heading
   10. Alternative hosts: Enter the email address (theusersEID@eid.utexas.edu) of another Zoom user who is Licensed - to allow this user to start the meeting in your absence. Read more about Alternative Hosts.
5. When configured to your liking, click "Save" to save your meeting. It will automatically be added to your Canvas calendar, as well as to your students' calendars.

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