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This method of initiating a Zoom meeting puts the bulk of the Zoom workload onto your laptop, which will result in a better meeting experience with clearer video. Another advantage is that you can do polls and use breakout rooms.
Note: The instructions for UTC/Rowling Hall Zoom Rooms are slightly different than those for rooms in CBA/GSB. Please proceed with the appropriate set of instructions.
For UTC and Rowling Hall Zoom Rooms
- Do not connect your laptop with an HDMI cable to the desk, use the utexas WiFi connection for internet connectivity
- Join your Zoom meeting with your laptop first to ensure that the laptop becomes the meeting host.
- When joining your meeting, close the options panels to join with computer audio or phone without picking either of them. This will ensure that your laptop microphone and speakers are muted which will prevent audio feedback/echo (dismiss any warning that there won’t be audio on the Zoom recording. Your audio will be recorded through the room's microphone and camera)
- Use the room's touch panel to join the Zoom Room to your meeting
- On your laptop make the Zoom Room a co-host. This will allow to you to use the room’s document camera if you need it
- Continue the meeting using your laptop to share presentations, etc. If you would like to use the room's doc cam, press the Doc Cam button on the desk's touch panel to switch to it. To return to your presentation simply share it from your laptop again. The Zoom meeting will automatically switch back to your laptop presentation
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- Connect your laptop with an HDMI cable to the desk
- Join your Zoom meeting with your laptop first to ensure that the laptop becomes the meeting host. Note: Do not hit share Share on the touch panel, use your laptop to share your presentation
- When joining your meeting, close the options panels to join with computer audio or phone without picking either of them. This will ensure that your laptop microphone and speakers are muted which will prevent audio feedback/echo (dismiss any warning that there won’t be audio on the Zoom recording. Your audio will be recorded through the room's microphone and camera)
- Use the room's touch panel to join the Zoom Room to your meeting
- On your laptop make the ZoomRoom a co-host. This will allow to you to use the room’s document camera if you need it
- Continue the meeting using your laptop to share presentations, etc. If you would like to use the room's doc cam, press the Doc Cam button on the desk's touch panel to switch to it. To return to your presentation simply share it from your laptop again. The Zoom meeting will automatically switch back to your laptop presentation
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