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You can return students to their breakout rooms. You can also change breakout rooms mid class, but you will have to do it manually (unless you want to do random assignments again), so this is something that you should coordinate with a helper or TA who you can make host for a while you give instructions to the class. Co-hostscannot start breakout rooms or move students from one room to another. Also Also, it is critical that your helper TA not leave the Zoom classroom before you are done with the breakout rooms that he or she created because that will cause those rooms to disappear.
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- The easiest way to do this is to upload a csv file with all of your students’ Zoom UT EID email addresses. NOTE: When selecting the meeting you want to add your .csv file to you must select ‘edit all meetings’ in order for the function to be available for use.
Verify that the email addresses are in the format <YOUR_EID>@eid.utexas.edu. For example, if the student’s EID is bevo, enter bevo@eid.utexas.edu. This Zoom help article explains more about pre-assigning students to breakout rooms. It also contains a sample csv file. Download and edit the file provided. Save it without changing its file type and do not add any columns!
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- If all of your students are in your meeting when you create the breakout rooms you will not have to do the steps above. Once you create the breakout rooms, those breakout room will remain as assigned for the remainder of the meeting. You can start and stop the breakout rooms as often as you like.
Allow Participants to Choose Breakout Room
Setup This Feature
- To enable ‘Allow participants to choose room’, you must first have your meeting started as a Host
- Once you have Zoom open, and your meeting running as Host, click on the Breakout Rooms button at the bottom of the Window
- Clicks ‘options’ in the next window that opens, and within that window check the ‘Allow participants to choose room’ feature
- This feature will allow participants to choose their own Breakout rooms once they are assigned, and/or allow them to switch between rooms already in progress.
Student Joining Meeting Late
- For a participant to use this feature they can click on the Breakout Rooms button and select the ‘Choose Breakout Room’ option. This is useful if a student joins the meeting late and needs to join a Breakout Room, or if student’s need to create their own Breakout Rooms on the fly.
Move Yourself to Different Breakout Room
- This feature allows participants to move around to different Breakout Rooms once they have already been started by the Host
- When a participant wants to change rooms on their own, open up the Participants Window, hover your mouse over the room name or number that you want to join, and click ‘Yes’
- This will move you to that room. You can do this as many times as needed as long as the Host has Breakout Rooms open
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Set a Timer for Participants in a Breakout Room Indicating When the Room Will End
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The easiest way to do this is to upload a .csv file with all of your students’ Zoom EIDs in it. NOTE: When selecting the meeting you want to add your .csv file to you must select ‘edit all meetings’ in order for the function to be available for use.
This Zoom help article explains more about pre-assigning students to breakout rooms. It also contains a sample .csv file. Download and edit the file provided. Save it without changing its file type and do not add any columns!
Students must be logged in to Zoom via Canvas for the account names to work correctly for pre-assigned breakout rooms. If a few people are not logged in via Canvas, they can be manually added to breakout rooms, but encourage your students to log in to Zoom via Canvas to make things easier
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