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Students can create their own Zoom meetings. Here are some instructions for creating and managing a meeting.

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Zoom has extensive controls for managing meetings. Here are some abbreviated instructions to give you an idea of what is available. For further instructions you may access helpful short videos and directions under Video Tutorials in your utexas.zoom.us account

The Participant Window 

  • Access this via the link in the Zoom toolbar at the bottom of your live Zoom session.
  • This window will list the names of attendees and allows students to raise their hands and react without having their camera on using non-verbal icons
  • Remember that students with raised hands are moved to the top of the window
  • TIP: This is where the host can access the handy "Mute All" function in case people's mics are on and causing distractions

The Chat

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Window 

  • Access this via the link in the Zoom toolbar at the bottom of your live Zoom session.
  • In this window, students can ask and answer each other’s questions in a chat thread
  • Chat can be saved

The Whiteboard 

  • The whiteboard is under Share (right after the desktop)

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  • Participants in the meeting can annotate the whiteboard and the whiteboard can be saved

Basics of Screen-Sharing

  1. Make sure that you have your PowerPoint Or Adobe Acrobat PDF deck open and ready to go

  2. When you 're are ready to display your slides, just share your screen using the steps in the video below.  by clicking the Share Screen button at the bottom of your Zoom window. Then select your PowerPoint deck from the available options to share
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    This video walks you through the steps  
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  3. After sharing your screen you can switch to Slide Show mode in PowerPoint Click the Slide Show tab at the top of the PowerPoint window that opened when you selected your PowerPoint deck, and then click the Set Up Slide Show icon
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  4. In the Set Up Show window under "Show type," select "Browsed by an individual (window)" then click OK
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  5. After these setup procedures you may Play your PowerPoint deck and begin your presentation

  6. When Once you are finished you can stop your screen share by clicking the red Stop Share button at the top of your Zoom window

Recording a Zoom Meeting

  • Students are able to record Zoom Meetings but they cannot save their recordings to the cloud
  • To record a meeting, click the Record button on the bottom toolbar and choose the option to Record on this Computer to save your recording locally (to your computer)
  • When you want to stop your recording click Stop Recording in the upper left portion of your meeting window. The recording will save to your computer's hard drive and you can then move it to UTBox or Canvas from there

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Optimizing Applications You're Sharing

Screen-sharing Excel Files

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Group presentations 

  • When two or more students are at one computer presenting as a group in a Zoom meeting, multiple students can be on the mic (6-7 are usually fine) and one can share the presentation screen with the class. The others can talk and the presenter can advance the slides
  • Have the host make presenters co-hosts during their presentation so that they may control the participant window and can handle raised hands and unmute other students to take questions


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Zoom Student Group Meetings

The best way to create a series of student group meetings is to create a recurring meeting. By doing this the meeting ID never changes and you do not need to send out invites for every meeting. This creates meetings that repeat as often as you choose. For more information please visit Zoom Student Group Meetings


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The Annotate Feature

UT has changed the default settings for all of our UT Zoom accounts to prevent individuals not affiliated with the university from interrupting meetings by using features like Annotate. However, Annotate can be re-enabled for your use. To retrieve the Annotate button:

  • Sign in to Zoom at utexas.zoom.us
  • Click on the Settings tab on the left side of the screen
  • About halfway down the page (it’s a long page) you will see the Annotation setting. Click the button to turn it on. 

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  • The next time you share your screen in a meeting you should see the Annotate button. 


NOTE: You will want to “Disable participant annotation” at the beginning of each call to prevent others from drawing or writing on your screen. You can do this by: 

  • Click the “More” button on the control bar 
  • Select “Disable participants annotation”

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Still need help? 

Go to the Student Troubleshooting page first.  If that doesn't help:   

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