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A guest may book his own lodging accommodations at any hotel or make use of AirBnB, HomeAway and others and be reimbursed after travel is completed. Make sure you have enough lodging money allocated on the guest artist form before he books the room.
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The department has direct bill accounts set up with Avis and Enterprise Rent-A-Car. However, often the deals negotiated between the rental agency and the university are less favorable than the rates on these agencies' websites. If you must direct bill a rental car, talk to Liesbeth about the guest's needs or preferences. Direct bill accommodations may not be booked online. for more information about rental information and provisions, click here.
When offering a rental car, please keep in mind that the guest might ask for a reimbursement of gas.
A guest may book a rental car himself, or the guest artist liaison may book a car on his behalf. In this scenario, the guest artist will incur rental costs and must be reimbursed after travel is completed. A sponsoring faculty member cannot be reimbursed for rental car payments incurred on behalf of a guest.
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