UT students are not normally allowed to have UT DocuSign accounts. One exception to this rule is the use case where the student needs to gather electronic signatures on consent or permission forms for their dissertation research. In such a case, the student’s dissertation chair or co-chair can must sponsor the student’s UT DocuSign account.
GETTING STARTED
Note: Allow 2 weeks for UT DocuSign account setup before you need to send your first consent/permission form.
1. Obtain your dissertation chair or co-chair agreement to sponsor your UT DocuSign account. They will be sent a policy acknowledgement to sign later in the process where they take responsibility for the proper use of your UT DocuSign student account.
2. Email a help request to help@education.utexas.edu. Mention that you want assistance setting up a student UT DocuSign account for dissertation research consent/permission forms. Include the following:
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⁃ Name and EID of your dissertation chair (or co-chair) (You can find faculty EIDs in the UT Directory, https://directory.utexas.edu)
The account setup process status will be communicated to you via email from the help request ticket. Make sure that you reply to emails from help@education.utexas.edu in a timely manner.
ADDITIONAL DETAILS
You will need to sign the CoE DocuSign User Policy Acknowledgement. This document will be sent to you via DocuSign after you submit the help request noted above. It lists the responsibilities and restrictions of your UT DocuSign account.
DocuSign Dos:
⁃ Use DocuSign only for official university business and approved UT-Austin academic & research projects.
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⁃ Inform my DUC in advance of my decision to leave my unit or the University to ensure that my DocuSign documents are secured for retention and that my permissions and group settings are updated to reflect my new status.
DocuSign Don’ts:
⁃ Don’t share my user account/password with other employees.
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⁃ Don’t exchange documents or signatures between university healthcare providers and clients or patients.
In addition to the above, and specifically for the use case of dissertation research consent/permission forms, you will be asked to acknowledge your understanding of the following clarifying points from the user policy form:
⁃ Only for approved use case: consent/permission forms for dissertation research project. Other use cases related to official UT business, academic work, or research may be discussed.
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⁃ Your DocuSign account will be set up to be monitored by your DUC, faculty sponsor, and graduate coordinator to ensure compliance with terms of use.
*The DocuSign Unit Contact (DUC) for the College of Education is Julian Chapa.