Handbook of Business Procedures
The University Handbook of Business Procedures (HBP) is the online source for all purchasing and expenditure rules.
College Purchasing Disallowed List
List of restricted purchases and purchasing rules implemented at the college level. Please see the CoLA Disallowed Purchases webpage.
Business Affairs Forms
These forms are powerforms in DocuSign to assist with college purchasing needs. For more information on each form and the purpose, please see the Business Affairs Forms webpagepage.
Contracts
Contracts are legal agreements between the University and an individual or business entity set up prior to payment. Only an individual with written delegation of authority from the President of UT Austin may sign contracts on behalf of the University, which is generally someone in the Office of the Vice President and Chief Financial Officer. A University contract without an authorized signature may be invalid and unenforceable. It may create individual liability for the unauthorized signer.
Contract requests can be sent through the CoLA Contracts Submission Form. For general contract resources and information, please review the university Business Contracts Office website. All college-specific questions should be sent to GEB-Business@austin.utexas.edu.
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Purchase Orders
A Purchase Order is a prior approved document used to obtain goods and services that holds the vendor to a guaranteed price and supply without a contract. For contacts, please see the Purchasing Office website. Additional information on Inventory can be found in HBP Part 7.4.
Travel
All travel for University of Texas business must be preapproved and reimbursements must adhere to university guidelines. For more information on the college policy and best practices related to authorization, arrangements, payment and reimbursement, please see the CoLA Travel page (PLEASE LINK). Additional Information on Travel can be found in HBP Part 11.
UT Market
UT Market is a subsystem of the Financial Resource Management System (FRMS), is an electronic procurement system that enables shoppers to browse for products across multiple suppliers, select items for purchase by placing them into a virtual shopping cart, and assign the cart to an authorized departmental buyer. Buyers make the decision to check carts out of UT Market and turn them into requisitions in FRMS Procurement. Final approved requisitions are then electronically dispatched to suppliers as purchase orders. Authorized departmental shoppers and buyers enter UT Market from the eCommerce tab in FRMS:https://utdirect.utexas.edu/apps/frms/utmarket/ecommerce/.
Additional information on UT Market can be found in HBP Part 7.5.1.