1. Fill out an OOEF. Be sure to fill out all relevant fields, including: - Participants/Group Attending: List names and titles of each attendee (if fewer than 10) or note estimated number of attendees (if more than 10).
- Purpose: Include type of occasion (breakfast, lunch, dinner, refreshments) and brief explanation of the purpose of the event.
- Benefit to UT: Provide brief explanation of benefit.
- Estimated Costs: If a reception or other large event, attach an event or catering sheet with proposed vendor, items, and cost. If alcohol will be served attach a copy of the email approval. See Alcohol Guidelines for obtaining approval.
- Catering Agreements: The Business Contracts Office is the only office approved to sign catering agreements. Please submit a copy of the detailed agreement along with the OOEF and relevant documentation at least 7 business days prior to the event.
- Signatures:
Requestor signature is for the authorized signer for the account. Department signature line is for authorized Department Administrative staff. APPROVED signature line is for authorized COFA Administrative staff.
|
|