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For more information on college specific guidelines, please visit the College of Liberal Arts Travel Policy. (Make a new page here and link)
Authorization
Prior authorization is required for faculty, staff and students for all university travel. The authorization also ensures faculty accountability for missed classes and academic responsibilities. Authorization may require multiple steps based on the destination and specific needs for the trip. Any time an UT Employee is away from the office for four hours or more for UT business, authorization is required.
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Reimbursements
Individual travel reimbursements are made using a VP5 voucher in DEFINE. This voucher requires the previously created RTA Number to process the reimbursement. The voucher may include hotel expenses, airfare, ground transportation, and other allowable travel expenses. Additional information on Travel Reimbursements can be found at HBP Part 11.5. Receipts should be processed for reimbursement within sixty days of return date.
The travel reimbursement exception request form should be used to request an exception to reimburse a traveler beyond the 60 days post travel rule. Please note receipts beyond this may not be reimbursed per college guidelines.
Contact
GEB-business@austin.utexas.edu
For CBS Clients, please contact your group.