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I found an item in Texas ScholarWorks that has problematic, harmful, or offensive text or images. Who should I contact?
Getting Started
What are Texas ScholarWorks communities and collections?
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We aim to provide access to collection materials in a manner that is respectful to the individuals and communities who create, use, steward, and are represented in our holdings, but we realize that descriptive work is not and never has been neutral: it is done by people with their own backgrounds, experiences, and biases. We are committed to reviewing and correcting harmful language in our descriptions, and providing contextualization for language within the documents themselves. When providing feedback on Texas ScholarWorks (TSW) materials, please include a URL to the relevant item whenever possible.
Please see UT Libraries' Statement on Harmful Language and Content for more information.
Getting Started
What are Texas ScholarWorks communities and collections?
TSW organizes content around communities and collections to simplify the process of submitting your work and to provide you with the most flexibility for finding works of interest to you. Communities hold collections, and collections hold digital works. TSW offers established collections for faculty, staff, and student submissions. In addition, we will set up a community or collection for those departments or research units on campus wishing toestablish their own space in Texas ScholarWorks.
How do I submit my work to Texas ScholarWorks?
You should find the process of submitting to Texas ScholarWorks quick and easy. You may either send your files and descriptive information about those files to the Repository Curator, or you may upload the content yourself
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How do I submit my work to Texas ScholarWorks?
You should find the process of submitting to Texas ScholarWorks quick and easy. You may either send your files and descriptive information about those files to the Repository Curator, or you may upload the content yourself following these steps:
- obtain authorization (see question “How do I gain authorization to submit to Texas ScholarWorks?” for more information);
- login to Texas ScholarWorks;
- select a collection;
- grant a distribution license;
- upload your work ;
- describe your work ;
- review your submission;
- click Submit.
Detailed information about the submission process can be found in our Help section. If you are interested in having the library manage the submission process for you please see the Collections Policy for more information.
How do I gain authorization to submit to Texas ScholarWorks?
Faculty, Staff and Graduate Students: If you are interested in submitting to an existing collection, please contact tsw@utlists.utexas.edu for further information.
Departments: Departments or research centers on campus wishing to establish their own collections may do so by contacting tsw@utlists.utexas.edu to begin the process.
Undergraduate Students
: Individual undergraduate students wishing to submit must first obtain a faculty or departmental sponsor. Once faculty sponsorship has been obtained, contact the Repository Curator at tsw@utlists.utexas.edu for authorization.
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If your department or research unit wants to establish a collection, we are happy to work with you to set up access, membership, and other parameters. Each collection will have one or more people who will help define specific procedures and guidelines. For more information about collection responsibilities, see the Collections Policy. To get started, please contact tsw@utlists.utexas.edu.
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TSW accepts research and scholarship, as well as works that reflect the intellectual and service environment of the campus. Specifically, all kinds of scholarly research materials and content including pre-prints, post-prints, previously published material (if allowed by the publisher), working papers, technical reports, presentations, as well as other scholarship not usually submitted for peer-reviewed publications may be submitted to an appropriate collection in TSW. The work submitted must be ready for distribution (see the Submission and Withdrawal Policy for more information on submission guidelines). For information about submitting data, see FAQ #4 Texas Data Repository or the Research Data Services website.
Can I upload video and audio files to Texas ScholarWorks?
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Any digital format will be accepted; however, we encourage you to submit in a file format recommended for submission (please see Recommended File Formats for a list of preferred formats).
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Submission of any single file larger than approximately 700 MB may require the assistance of the Repository Curator. Please contact tsw@utlists.utexas.edu if you plan to submit files larger than 700 MB.
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You may use TSW to archive a journal and make it available online; however, the repository is not an electronic journal publishing system and has no workflows for peer review. The Texas Digital Library (TDL) provides journal publishing services with a peer review workflow for researchers who want to start new journals or migrate an existing peer-reviewed journal to a new online system. Please visit https://www.tdl.org/journals/ for more information on this service from TDL.system. If you are interested in learning more about TDL journal publishing services, please email tsw@utlists.utexas.edu.
What descriptive information do I assign to my work during submission?
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Additional information about your work is optional and highly encouraged:
- Description
- Publisher
- Citation
- Series/Report number
- Identifiers (ISBN, ISSN, etc.)
- Language
- Abstract
- SponsorsDescription
Does Texas ScholarWorks automatically assign any descriptive information or tags?
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When you agree to our Distribution License you grant TSW the non-exclusive right to:
- retain, reproduce, and distribute the submitted work;
- keep more than one copy of the work for purposes of security, backup, preservation, and access, and;
- migrate the work to various formats as needed in perpetuity for preservation and usability.
For additional information, please see the Copyright and Licensing Repository Policy.
What rights do I retain to my work when submitting to Texas ScholarWorks?
You, or your copyright assignees, retain all your intellectual property rights. The limited rights you grant to TSW are non-exclusive, and your ability to grant, assign, or retain any and all rights you had before your submission does not change as a result of your submission. For more information, please see the Copyright and Licensing Policy. Please note that some publishers may ask that you grant them exclusive rights to your work, thus limiting your ability to use the work as you see fit and perhaps even limiting your ability to submit it to TSW. Please email tsw@utlists.utexas.edu with questions about rights for your works.
If I no longer hold the copyright to an article or other publication, can I still submit it to Texas ScholarWorks?
your ability to submit it to TSW. Please email tsw@utlists.utexas.edu with questions about rights for your works.
If I no longer hold the copyright to an article or other publication, can I still submit it to Texas ScholarWorks?
Most publishers will allow some version of a previously published article to be made freely accessible online. The Sherpa list of Publisher Copyright Policies and Self-Archiving is the most definitive list of publisher policies at this current time. If you have a list of your publications, Repository staff can investigate permissions for you. You may also contact your publisher directly and ask whether you can submit your previously published work into TSW. If you have questions about submitting previously published materials, please contact tsw@utlists.utexas.edu.
When you publish, you can negotiate with the publisher to retain the right to submit your work to TSW by using the SPARC Author Addendum or by directly modifying the publisher’s license. Please see the Copyright and Licensing Policy for more informationYou, or your copyright assignees, retain all your intellectual property rights. The limited rights you grant to TSW are non-exclusive, and your ability to grant, assign, or retain any and all rights you had before your submission does not change as a result of your submission. For more information, please see the Copyright and Licensing Policy. Please note that some publishers may ask that you grant them exclusive rights to your work, thus limiting your ability to use the work as you see fit and perhaps even limiting your ability to submit it to TSW. Please email tsw@utlists.utexas.edu with questions about rights for your works.
Can I publish my work if I've already submitted it to Texas ScholarWorks?
It depends. Some publishers will not accept material that has been made available elsewhere - even if it has not been formally published. This is changing, but we do recommend checking with potential publishers to ensure that you can safely submit your work, for example, into TSW. The Sherpa list of Publisher Copyright Policies and Self-Archiving is the most definitive list of publisher policies at this current time.
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The administrators for Texas ScholarWorks may upload UT Austin authored content that is free of any copyright restrictions that would limit distribution. These are usually open access publications that are published with a CC-BY (Creative Commons Attribution) license or , are from publishers that allow PDF versions of their articles to be posted in institutional repositories, or are items that are in the public domain. Since TSW was established to provide open, online access to the scholarship of the university, we add those articles works to Texas ScholarWorks. If you have questions or concerns about your work, please contact the Repository Curator at tsw@utlists.utexas.edu.
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Texas ScholarWorks was established to provide open access to the digital works of the University; however, in exceptional cases access restrictions may be warranted. Concerns about access restrictions should be discussed with the Repository Curator before submission of a work occurs. Please contact tsw@utlists.utexas.eduwith with questions or concerns about restricting access to a work.
Access to electronic theses and dissertations are open in accordance with the policies of the Office of Graduate Studies; see FAQ #38"I've found my ETD in the repository and I don't think it should be there. What do I do?" for more information.
Can I make changes to an item once I've submitted it to Texas ScholarWorks?
TSW does not support revisions or editing of works once they are in the repository. However, you may make separate submission of different versions of a work (e.g., submitting both a preprint and a postprint). If you need to make changes to the descriptive information about your work (the metadata), just contact the Repository Curator at tsw@utlists.utexas.edu.
Revisions to electronic theses or dissertations are not accepted; see FAQ #39"I've found my ETD in the repository and I'd like to amend it".
Can items be withdrawn from Texas ScholarWorks?
Under special circumstances, items may be withdrawn from TSW. Please see the Withdrawal section of the Submission and Withdrawal Policy for more information.
Access to electronic theses and dissertations are open in accordance with the policies of the the Office of Graduate Studies; see FAQ #38"I've found my ETD in the repository and I don't think it should be there. What do I do?" for more information.
What privacy policies are in place for Texas ScholarWorks?
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Graduating doctoral students at The University of Texas at Austin, as of the summer semester of 2001, are required to publish an electronic copy of their dissertation. Master's students, as of Fall 2010, are required to publish an electronic copy of their thesis. Texas ScholarWorks accepts deposits of theses and dissertations from the Office of Graduate Studies at UT Austin. These digital documents and their metadata are exposed to Google and other search engines upon deposit so they can be available to the world for viewing and downloading.
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No. The digital version of your work in Texas ScholarWorks is an exact copy of your submitted version which was signed and approved by your committee and the Office of Graduate Studies. The UT Libraries cannot accept modified or replacement versions. The only exception to this is a vita page listed in a public ETD. If your ETD does have a vita page and you’d like it removed, please contact tsw@utlists.utexas.edu.
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If you would like to request a digital copy of someone else's thesis or dissertation (i.e. you are not the author), please contact InterLibrary Services to request a scanned digital copy for a fee: ilslend@lib.utexas.edu
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